Development Associate - Temporary, Part-time June Through December 2024

GATEWAY PUBLIC SCHOOLS

In 1998, a group of San Francisco parents had the dream of creating a school that would be a gateway to college for all students regardless of race, income or learning style. They founded Gateway High School, a college preparatory, public charter school in San Francisco. Since then, more than 98% of its graduates have gone on to college, nearly twice the statewide rate. Expanding on its success, Gateway Middle School was established in 2011 to support students starting in 6th grade. Today, Gateway’s mission is to prepare a broad range of learners for success in college and beyond by combining a rigorous academic program with an approach where the individual talents, strengths and needs of its learners are identified and supported. With two campuses in San Francisco’s Western Addition, Gateway Public Schools (GPS) serves nearly 800 students and an entire community of educators each year. Learn more about Gateway schools at www.gatewayps.org. 

POSITION OVERVIEW

Gateway Public Schools seeks an enthusiastic and detail-oriented Development Associate with a commitment to public education, students and families, and the San Francisco community. This role is responsible for development operations, including database management, gift entry and donor acknowledgement, and assisting with fundraising events and communications efforts.

This is a part-time (24-32 hours/week), in-person position with a consistent schedule on mutually agreed upon days and hours. This is a temporary position from June to December 2024. Gateway’s offices are located on Gateway High’s campus in Western Addition. The development team’s office is on the second floor of the building. The building has stairs, a ramp, and elevator to access the second floor. The office is close to several MUNI lines, and Gateway offers onsite parking for $50 per school year. 

REPORTING RELATIONSHIPS

This position currently reports to the Chief Development Officer (CDO), and will transition to reporting to the Associate Director of Development when this role is hired. The development team includes the CDO, Associate Director of Development, Senior Communications Manager, Community Engagement Manager, Grants Manager, and Development Associate.

SALARY RANGE AND BENEFITS

The hourly rate for this position is $28-32/hour depending on experience. 

Temporary employees are eligible for many of Gateway’s excellent benefits, including paid vacation and sick time, paid holidays. This position is eligible for up to $500.00/month for medical premiums (reimbursed with proof of payment).

TO APPLY 

Apply to this role through Gateway’s hiring portal, Bamboo. If you have accessibility needs or experience issues with the platform, please email hr@gatewayps.org.

PRIMARY RESPONSIBILITIES

We have outlined both the experience and qualifications a candidate should currently possess, and also those they are expected to develop while at Gateway. We recognize that no one person will be equally strong in every area and that some candidates will bring other strengths or experiences we haven’t described here.

Database Administration (80%)

• Manage all aspects of the Salesforce database, including gift entry, constituent information, pledge and gift acknowledgment, online giving, report generation, and other correspondence

• Design and generate fundraising reports, charts, and spreadsheets related to constituent management and donor segmentation

• Work with Business Office to ensure accuracy with data entry, and reconcile financial records

Communications and Event Support (10%)

• Coordinate the production of print and digital publications, including invitations, flyers and emails, related to fundraising activities and events

• Produce mail merges, maintain guest lists, gather and prepare registration materials, labels, and name tags as needed for fundraising activities and events

• Provide hands-on event logistics support for annual development events

Donors Stewardship and Cultivation (5%)

• Support the ED, Chief Development Officer, and Board to manage and ensure the most strategic use of their leadership and involvement in donor stewardship, solicitation, and recognition

• Coordinate timely correspondence with all of Gateway's donors, sponsors, and prospects

Development Administration and Operations (5%)

• Coordinate print and delivery of Gateway’s letterhead inventory

• Coordinate office supplies, ensure department storage and supplies are organized and effectively meet the needs of staff

Team and Organizational Support

• Additional responsibilities according to the direction of the leadership team

• Attend and represent Gateway Public Schools at networking events, speaking engagements, conferences, etc. including some evenings and weekends

• Engage in the day-to-day life of Gateway Middle and Gateway High schools

• Act as an anti-racist individual and team, challenge racism and actively change the policies, behaviors, and beliefs that perpetuate racist ideas and actions

EXAMPLES OF DAILY ACTIVITIES AND PROJECTS

Operations

Appeals and Events

• Gift entry and donor acknowledgements

• New donor packets and stewardship notes

• Pledge tracking and reminder letters

• Fundraising reports for board meetings

• Mailing lists for appeals and invitations

• Revenue reporting and tracking to goal

• Printing logistics (ordering, delivery)

• Day-of event check-in and admin support

QUALIFICATIONS AND EXPERIENCE

• 1-3 years of work experience, ideally in a fundraising position or nonprofit organization

• The ideal candidate is ready to begin independent work on at least 50% of the job description and we anticipate providing more hands-on support, coaching and professional development training for the candidate to be successful.

• Experience using databases, preferably Salesforce

• A commitment to public education and alignment with Gateway’s mission and values, as well as creating an anti-racist community for students and families

• Superior problem-solving abilities with acute attention to detail

• Exceptional time-management and organizational skills, and ability to prioritize and manage multiple projects simultaneously and meet deadlines

• Excellent written communication skills, and comfort with public speaking

• Technical savvy with a variety of office technologies (e.g., Google Suite, Zoom)

• Ability to foster and maintain working relationships built on mutual trust and respect with parents, students, trustees, donors, alumni, and staff

• Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges

HIRING TIMELINE

The anticipated hiring timeline as of the posting of this position is approximately 8-10 weeks. Below are estimations of the hiring process, although this could change depending on applicants and workload:

• Accepting applications: 3 weeks

• Resume review and interviews: 4 weeks

• Reference checks: 2 weeks

• Offer extended: 1 week

DEI AND ANTIRACIST COMMITMENT

Gateway is committed to creating a diverse, equitable, and inclusive workplace and is proud to be an equal opportunity employer. Gateway strongly encourages women, people of color, LGBTQ+ persons, and persons from other underrepresented groups to apply. Learn more about Gateway’s commitment to anti-racism and a pro-Black community here: www.gatewayps.org/gps/anti-racism