Beyond Administrative Assistant

OVERVIEW

The Administrative Assistant for Missions & Mobilization is responsible for providing administrative support for impact trips, local and global events, and the Beyond Director. S/he coordinates communication with ministry teams and volunteers.

CHARACTER

S/he is a spiritually mature believer in a vital, growing relationship with Jesus Christ expressed in a commitment to humble, servant leadership and possesses a heart for the local church and wider kingdom of God.

ABOUT YOU

You are a creative self-starter who is highly organized, focused on details, and thrives in a fast-paced environment. You are someone who enjoys helping and seeing projects through to the end. You take the initiative and solve problems when you see them, even without being asked. You like to learn and grow - whether in different skills, technologies, or concepts. You are flexible and comfortable with change and willing to step into new adventures. You have a passion for the expansion of God’s kingdom, both locally and globally. While you could work anywhere, using your gifts for God’s Kingdom gives you the most joy and fulfillment. You believe the gospel is the most important message ever, so seeing it advanced and lived out in people’s lives is of utmost importance to you.

ESSENTIAL FUNCTIONS

• Responsible for logistical details of Impact trips

  • Maintain Managed Missions utilization
  • Monitor impact trip funding goals
  • Communicate and follow up with trip leaders as needed
  • Communicate with trip partners to manage the logistics of each team
  • Make reservations for airline, hotel, rental cars and other impact trip needs

• Coordinate Beyond department communication

  • Help recruit volunteers for Focus Areas and ministry teams
  • Ensure timely and effective communication of ministry plans and events
  • Work with Communications Department to promote major Beyond events

• Provide administrative support for the Beyond Director

• Provide general administrative support for Beyond Department

  • Scheduling, room reservations, Facility/AV/Marketing/Graphics requests
  • Coordinate facility and logistical details for Beyond events
  • Manage and maintain Beyond ministry data in Realm

• Assist Beyond staff in the execution and evaluation of ministry plans/objectives

• Other duties as assigned

COMPETENCIES

• Highly proficient with technology, including Microsoft Office applications

• Strong communication and interpersonal skills

• Organized with an ability to prioritize daily tasks and special projects

• Event planning skills

SCHEDULE

• 20 Hours/week

• 1x Per Week - Meet with the Beyond Director

• 1x Per Week - Meet with the Beyond Team

• 1x Per Week - Attend the weekly All Staff Meetings on Tuesday mornings

• 1x Per Week - Attend the weekly All Staff Prayer Pause

• 1x Per Month – Attend admin meeting

• 1x Per Year - Participate in the All-Staff Retreat, typically in June

• Christmas Eve + Easter Sunday Gatherings

• As Needed - Initiate/attend project specific meetings

RELATIONSHIPS

• Reports to the Beyond Director
• Works Closely with the Assistant Director of Local Outreach, Focus Area team leaders, Local Ministry team Leaders, Global Partners, Impact trip leaders and GCC Staff.