Human Resources Assistant

The Human Resources Assistant at GuideStar Eldercare (GSE) handles the daily administrative duties for the Human Resources department, including direct clerical support for all department staff (the Chief HR Officer, Director, Generalist, and Onboarding Coordinator in the areas of record maintenance, on-boarding/orientation, compliance, meeting preparation, and special projects. Document management and process management are key functions of the HR Assistant. This position is onsite at the Crown Point, IN corporate office.

Essential Job Functions & Responsibilities

• The HR Assistant agrees to work as reasonably scheduled by GSE.
• Document management: employee and department file creation, audits and maintenance – both digital and paper files. Expired document tracking and updates; tickler file management. Create and maintain general files, medical files, Form I-9 files.  Manage archival of expiring documents and termed files. Organize and maintain HR shared drive.
• Process management: ability to independently take a process, break it down, create a timeline with self-imposed deadlines to on-time completion. Take the lead in providing relevant and timely updates to these processes within the HR department.
• Manage Human Resources email account and calendar.
• Maintain and update HRIS database, FMLA database, and other record keeping systems as requested.
• Assist with functions related to the following processes: onboarding/orientation, credentialing/licensing, terminations, drug screens, COVID-19 testing, and more.
• Assist with preparation for HR Operations meeting.
• Track birthday and anniversaries; recognition for each according to company policies, including monthly office birthday celebration (cake and cards).
• Respond to clinician script pad requests; maintain script pad inventory.
• Provide back up for the Executive Assistant (to the CEO) as needed for general office support (i.e. kitchen/office supplies).
• Partner with the Executive Assistant to plan and prepare for Corporate events.
• Special projects and other work as assigned.
• Services provided by the HR Assistant shall be performed solely at the Company’s corporate office.

Qualifications:

• Above average to Expert level understanding and functioning knowledge of technology, MS Office Suite
• Exceptional verbal and written communication skills
• Interpersonal skills
• Highly detail-oriented with strong organizational skills
• Time management
• Process management and improvement experience
• Strong document management experience
• Resourcefulness; Anticipates needs, forward thinking, proactive
• Discretion
• Teamwork and collaboration
• Customer service
• HS Diploma required. Associate’s degree preferred.
• Minimum of 1-2 years of experience in an administrative support role, preferably in a prior HR environment.
• Successfully pass background testing, including motor vehicle record review and drug screening.
• Services provided by the HR Assistant shall be performed solely at the GSE Corporate office in Crown Point, IN.