Assistant Project Manager

Company Mission Statement: To build up our communities, our clients, and each other by building trust in everything we do. 

Summary/Objective: Entry level position for a BS or MS graduate. May be classified as exempt or non-exempt. Works under close supervision, performing the routine aspects of field or cost engineering assignments requiring knowledge of basic engineering. The position will assist Project Managers, Superintendents, Foremen, and other personnel in managing, scheduling, and purchasing for various types of construction projects. 

Essential Functions:

• Understand, support, and adhere to Harper safety requirements; observe and correct violations as they arise on project sites.
• Plan work and purchase materials with safety in mind.
• Assist Project Manager with daily project duties.
• Expedite material procurement, approval, and delivery as necessary to promote accurate and efficient project construction.
• Prepare and track all necessary submittals.
• Obtain the required material certifications.
• Assist Project Manager with material billing preparations. Order necessary materials and supplies.
• Maintain project files, current drawings, and production records.
• Assist the preparation and submittal of all documentation and records required for change orders. Assist in the analysis of cost for extra work.
• Assist Project Manager in the overall coordination of project including subcontractors.
• Approve receiving invoices. Optimize cash flow.
• Build and maintain positive subcontractor relationships.
• Identify, pursue and recover fair compensation for all changes in scope.
• Assist with Procore:

  • Fill-In daily log.

  • Read commitment scopes of work and understand content.

  • Navigate and understand how to utilize directory.

  • Utilize and understand all functions of the drawings tab:

    • Recent drawings.
    • Overlay function of previous drawings.
    • Attachments to drawings.

  • Create inspections.

  • Know where and how to utilize information from meeting minutes.

  • Create and track an observation.

  • Utilize the photos application.

  • Create and maintain the punch list.

  • Create an RFI for review by Superintendent and seek RFI information where applicable.

  • Know where to find the schedule, read and understand.

  • Understand how to navigate and seek information from Specs tool.

  • Understand how to navigate and seek information from Submittals.

  • Ability to enter timesheet in Procore.

Competencies: 

• Scheduling:

  • Ability to understand an Overall Project Schedule.

    • Includes understanding critical milestone date.

  • Ability to understand and update an active Construction Schedule.

    • Includes understanding the critical path and its changes.

  • Ability to lead a pull a schedule and update Weekly Work Plan.

  • Ability to understand material delivery dates and when they are required.

  • Ability to navigate and resolve conflicts regarding design.

    • With subcontractors.
    • With Arc/Engineers.
    • Knows when to RFI an issue or resolve effectively without.

  • Ability to assist in running a subcontractor coordination meeting.

    • Includes setting an agenda and maintaining the agenda.
    • Understand critical issues for meeting.
    • Run the meeting effectively.

  • Ability to assist in running OAC meetings.

    • Includes setting an agenda and maintaining the agenda.
    • Understand critical issues for meeting.
    • Assist in running the meeting effectively where required.

  • Ability to understand how to solve clashes and conflicts of building systems in a manner that does not compromise the engineered basis of design.

    • Also shows the ability to understand when documentation is required related to drawing and specification updates and or cost impacts.

  • Ability to develop and manage an effective QAQC program.

  • Ability to understand how to manage a project utilizing BIM technologies:

    • Coordinate a 3D design for conflicts.
    • Coordinate a 3D design layout in the field.
    • Utilize BIM Glue and Navisworks software when appropriate to assist in the BIM process on a project.

  • OSHA 30 certified.

  • Proven track record of a strong safety culture on the jobsite – is a leader in safety.

  • Has experience building from the ground up on more than one project minimum.

  • Ability to understand construction means and methods for all scopes of work.

  • Ability to communicate and develop relationships with City, local agencies and utility representatives.

  • Demonstrate a thorough and detailed understanding of:

    • Plans
    • Specs

  • Proficient with Microsoft Office Suite or related software.

Supervisory Responsibilities:

• Project Team: Superintendent, Assistant Superintendent, Project Engineer, Project Assistant, Estimator, etc.

• Must be able to perform at all project management levels.

Work Environment: Typical office hours. Hours may vary depending on demand. 80% Sitting, 20% Standing or Walking.

Physical Demands: This role may require walking over varied terrain, climbing, stooping, bending, and lifting.  Lifting requirements vary from minimal loads to heavy; but help is always available with heavier loads.

Travel Required: Travel to/from multiple jobsites, projects, and offices. Possible overnight or weekend travel on rare occasions.

Education and Experience:

• Bachelor’s degree in related field, which may include Computer Science, Business, or Engineering, or Minimum 2.5 years of Project Management experience.

• Includes 2.5 plus years as Project Engineer or Field Engineer.

• At least three years of related experience preferred.

Additional Eligibility Requirements: None.

Benefits: 

• Competitive Benefit Package.

• 401(k).

• Transparency in growth, pay, etc.

• Community involvement.

• Career advancement.

• Performance feedback.

• Teambuilding events.

Work Authorization/Security Clearance Requirements: Authorized to work in the United States.

Affirmative Action/EEO Statement: Harper provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Harper complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.