Recruitment Administrator

Overall Purpose

The Recruitment Administrator provides support to the Hill Robinson Recruitment Team, performing a variety of tasks to support recruitment activities.

Responsibilities

RECRUITMENT:

• Act as office receptionist to meet and greet any visitors and potential candidates, complete the initial screening and registration, refer candidate application on to the relevant Recruitment Consultant as required
• Ensure the readiness of the reception area, offices and meeting rooms for each day at the start of business hours. This may require attendance at work prior to the main office start time (office hours 0900-1800)
• Assist with job postings to relevant sites/database, regularly updating and reviewing current jobs and applicants
• Review and screen CVs and applications, ensuring company selection criteria is adhered to and that only suitable candidates are filtered through to the interview stage.
• Manage the recruitment database.  Responsible for its growth and development including the adding candidate files and removing obsolete data
• Assist with preparing CV’s for presentation to clients.
• Assist with video interviewing – prepare interviews; invite candidates, prepare links for presentation
• Liaise with Recruitment Consultants to assist with reference checking; licence verification and background checks as requested
• Provide assistance to candidates across all platforms
• Prepare and deliver collective presentations twice per week to approximately ten Junior Crew from March until June covering topics such as ‘Introduction to Yachting’, CV tips, dock walking guidance etc.
• Assist with any ad-hoc projects and administrative tasks as and when required
• Support the Recruitment Team in preparing and ordering goods for marketing campaigns
• Handle all recruitment related correspondence, in line with company procedures
• Attend all relevant Recruitment Team meetings, provide input and act as secretary to produce any minutes and distribute actions arising

WEBSITE:

• Coordinate all Applicant Tracking System support issues, liaising directly with the various internal and external support centres
• Coordinate all recruitment website support issues, liaising directly with our website developer and daily website assistance.  Including the backend management of the website
• Create, develop and implement an annual plan for articles on the website, writing copy that is both relevant and engaging.
• Ensure the website content is accurate and regularly updated

GENERAL:

• Create and maintain internal support tools/materials, as required, e.g. worldwide maritime training centre list
• Assist with maintaining the Captain database
• General reception duties and maintenance of office environment as required including assisting with ad hoc reception phone cover, based at own desk
• Organise suitable cover for the Recruitment Administrator including holiday, as required
• Attend events/shows, as required
• Liaise with all other departments in Hill Robinson
• Positively represent the Company at all times.

Person, Skills and Knowledge Specification

• Full command of the English language including written and verbal along with working knowledge of French (+ other languages highly advantageous)

• Previous yachting/maritime experience advantageous

• Excellent organisational and time management skills

• Proficiency with Microsoft 365 programs and database navigation

• Confident and outgoing manner

• Excellent team player

• Ability to multi-task

• Customer focused, ensuring both internal and external customer experience is faultless

We have a range of employee benefits including:

• Employee Assistance Program

• Hybrid working for eligible roles

• Accident cover

• Travel cover

• Academy Learning

Plus additional benefits relevant to the location you’ll be contracted by.