Executive Assistant

About Intelmatix:

Intelmatix is a deep tech AI company founded by a group of MIT technologists with the vision of transforming enterprises to become cognitive. A cognitive enterprise is one that uses AI and Decision Intelligence in making their decisions. This leads to better business decisions with improved accuracy, reduced errors, and better outcomes across various aspects of the business.

Intelmatix has established a global presence with three strategically located offices. These offices are situated in Riyadh, London, and Boston, enabling the company to operate internationally and collaborate with diverse businesses worldwide.

Position Overview:

We are seeking an experienced Executive Assistant to perform a wide range of administrative tasks. The Executive Assistant will provide essential support to our CXs and management, assist with daily office needs, and manage the company’s general administrative activities to ensure smooth and efficient operations.

Key Responsibilities:

• Handle administrative requests and queries from senior management.

• Organize and schedule appointments.

• Plan meetings and take detailed minutes.

• Order office supplies and research new deals and suppliers.

• Book travel arrangements.

• Maintain and update contact lists.

• Provide general support to visitors.

• Liaise with executive and senior administrative assistants to address requests and queries from senior management.

Required Qualifications:

• Bachelor's degree in Business Administration or a related field.

• Minimum of 3 years of experience as an Executive Assistant.

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

• Excellent time management skills and the ability to prioritize tasks effectively.

• Strong attention to detail and problem-solving abilities.

• Exceptional written and verbal communication skills.

• Strong organizational skills with the ability to multi-task and manage multiple priorities simultaneously.

Preferred Qualifications:

• Experience in a corporate or professional services environment.

• Familiarity with office management procedures and basic accounting principles.

• Proven ability to handle confidential information with discretion.

• Strong interpersonal skills and the ability to build relationships with stakeholders.

This position is vital to our team, and we are looking for a dedicated professional who can contribute positively to our dynamic work environment. If you are organized, proactive, and have a strong sense of responsibility, we encourage you to apply.

Employee Benefits:

At Intelmatix, our benefits package is tailored to meet the diverse needs of our employees, underscoring our commitment to their well-being and professional development. Depending on your office location and individual requirements, our benefits may include:

• Comprehensive medical insurance coverage for you and your dependents.

• Annual travel tickets to encourage leisure and exploration.

• Children's school allowance to assist with educational expenses.

• Role-related training support for ongoing skill enhancement.

• Wellness programs promoting a healthy work-life balance.

• Pension contributions to support long-term financial security.

• In-office snacks pantry for refreshments.

We are dedicated to continuously improving our benefits package to align with the unique needs and circumstances of our valued team members, fostering a supportive and enriching environment for all at Intelmatix.