Payroll Supervisor

As the Payroll Supervisor, you will manage the complete payroll cycle; (taxes and benefits, financial administration) for the USA employee base as well as manage our international payroll. You will ensure employees are paid correctly and on time, ensuring third party benefit provider billings are reconciled and paid timeously. You will manage the relationship with vendors, payroll providers and Dayforce acting as the main payroll point of contact for all USA and international employees.

Who we are: LeadsOnline is a trusted provider of data, technology and intelligence tools to U.S. and global law enforcement agencies.

The company’s Intel solutions make it possible for investigators to find people, property, and patterns in criminal cases, and regularly prove instrumental in advancing cases involving gun crime, violent crime, missing persons, property crimes, and more.

LeadsOnline’s ballistics solution is the leading provider of Ballistics Identification Networks globally. LeadsOnline serves more than 5,000 U.S. law enforcement agencies and global public safety organizations in nearly 80 countries. 

Since 2022, LeadsOnline has been adding solutions to its technology platform such as CellHawk, a leading provider of software for analysis of cellular records, Forensic Technology, the global leader of automated ballistic identification and the creator of IBIS (Integrated Ballistic Identification System) technology, and most recently, Nighthawk, a leader in investigative data visualization and analysis.

Together, we are building the future of criminal investigations, and need people who are mission-driven, love technology, and who won’t settle for less than excellence to join our team.    Roles and Responsibilities: ·       Manage, implement, and execute of all payroll functions including maintaining payroll records, ensuring timely payments to all employees, reconciling all payroll records to source documents, maintaining appropriate tax and other legislative files, payroll administration of the employee benefit program, ensuring accurate and timely submission of ROEs and issuing of annual tax slips, process expense reports and all filings. ·        Lead the payroll team. ·        Manage international third-party payroll providers. ·        Maintain payroll records, including employee files, and documents and ensure compliance with regulations including maintaining an accurate, organized, and auditable filing system. ·        Prepare, reconcile, and submit year-end payroll filings and reports, and other government required reporting relating to payroll. ·        Ensure databases are set up and reflect the current information, including salaries, hourly wages, benefits, earnings, deductions, etc. ·        Ensures accurate calculation of wages and processing of tax withholding and company earnings-deductions. ·        Be the primary point of contact for internal-external stakeholders, Dayforce Managed Services, and Tax teams. ·        Responsible for the supervision and coordination of payroll processing operations. ·        Manage auditing and ensure all external/internal audit requirements are met. ·        Resolving payroll and benefit deduction administration queries from Line Managers and Team Members. ·        Work with Finance team to ensure relevant items are reconciled (e.g. payroll deductions, overtime, etc.) ·        Work with HR to ensure compensation data are up to date. ·        Stay updated on changes to payroll regulations, tax laws, and industry best practices to ensure compliance and mitigate risk. ·        Cultivate and maintain working relationships with all levels of the organization with a high degree of confidentiality by adhering to legal and ethical standards. ·        Actively participate in payroll system implementations, upgrades, and enhancements, including testing, training, and documentation. ·        Prepare reports for Finance and HR, complying with agreed upon requirements.   Who you are: Driven, detail-oriented, and highly organized. You work well under pressure and are not afraid of doing hard things. You are a strong leader in a teamwork environment. You are an active problem solver and know how to find solutions. You take extreme ownership in all aspects of your work and share credit when credit is due. You can manage competing priorities and execute on agreed upon timelines. You have strong analytical and problem-solving skills and care deeply about the quality of excellence in our products, and for our clients, and will work hard to make sure they are taken care of. You’re a proactive thinker that is always looking for ways to enhance the current processes.   You have excellent written and verbal communication skills and can effectively communicate professionally and personally to other development teams and their managers. You want a tenured, meaningful career with Leads that lets you dig deep and plant roots. You are energized by the fact that we are a fast-growing, mission-driven, innovative, and acquisitive team – looking for other bright minds to make us and themselves better along the way.

This might be you if you have SOME of the following: ·        Bachelor’s degree in finance, accounting, business, or related field. ·        8+ years payroll experience; preferably working with multi-state and multi-entity payrolls. ·        Payroll team management experience including a deep understanding of end to end payroll processes. ·        Extensive knowledge of US Federal and State laws, taxes, and regulations. ·  Proficiency in Microsoft Office Suite ·        Strong analytical and problem-solving mind-set. ·        Able to work independently and manage multiple priorities in a fast paced environment.  ·  Knowledge payroll systems such as Dayforce, Intaact, Great Plains and Netsuite are a strong asset. ·       Experience with Merger & Acquisition is an asset. ·        Experience with Canadian payroll and/or International payroll is an asset.   What you can expect from us: We serve with energy, diligence, and persistence. We deeply believe the work we do makes a difference in the lives of our users, the communities they protect, and the victims they serve. We won’t stop pushing to make our products do more and to make each other better. You will have access to technical and soft skill training through sites like Pluralsight and RightNow Media to grow your skills. If we don’t have it and you think you should learn it, just ask. Further, we take our work seriously. Ourselves, not as much. You’ll have fun here.   Compensation: ·        Base salary ·        Company-wide Bonus Target 10%   Employer Paid Benefits: ·        Medical insurance. ·        Vision insurance. ·        Dental insurance. ·        Safe Harbor 401(k) Matching. ·        Paid maternity leave. ·        Paid paternity leave. ·        Disability insurance. ·        Flex schedule. ·        Robust PTO package.