Office Manager

Operations · Tallinn, Estonia

Job description

Here's your chance to be one of the early employees in a start-up that aspires to dominate the way how global businesses make agreements. Pactum is an AI system that is automatically performing repetitive commercial negotiations on a massive scale. It helps to find optimal contract terms between our clients and their vendors and therefore creates value out of thin air. If you want to be a part of this revolutionary opportunity and work with the largest enterprises in the world, then look no further!

Are you eager to experience personal growth, professional development, attending exciting off-site to captivating locations and an international adventure? Our temporary Office Manager role at Pactum provides all of these incredible opportunities and more. 

Join our dynamic team and be part of creating a "dream company" culture while ensuring seamless operations for our offices in Tallinn and for our remote United States team.

We are looking for someone who will: 

  • Maintain a pleasant, modern office place and oversee general workplace operations
  • Coordinate domestic and international travel
  • Support aspects of Human Resources, such as onboarding and training new hires, promoting company culture initiatives, etc.
  • Partner with IT to manage company equipment inventory and respond to support ticket requests for system accesses
  • Coordinate company events, appointments, and meetings; manage staff calendars and schedules
  • Receive and sort incoming mail and deliveries, and manage outgoing mail
  • Field incoming communication and deliver world-class service to our customers
  • Be available in the evenings as needed to coordinate with the U.S. team

You are likely to succeed if you…

  • Have 1-2 years of related professional experience in a fast paced environment 
  • Are fluent in Estonian and in English
  • Are open to a full-time, temporary contract with a flexible end-date
  • Thrive in companies with rapidly changing priorities, where no two days are the same
  • Are comfortable working across multiple timezones (half of our company is in the United States and occasional requirements may arise for providing support)
  • Require minimal supervision; you’re a type-A, independent individual who takes initiative and enjoys tackling unfamiliar challenges
  • Are highly organized and self-motivated; you roll up your sleeves and pitch in wherever help is needed
  • Are a people person who takes pride in being the face of the company 

Why should you join Pactum? 

  • We're backed by over $34M in funding co-led by 3VC, Atomico, Nordic Ninja, and Project A. We're poised for rapid growth and expansion.
  • We're on the lookout for outstanding talents. If you're passionate about making an impact in the B2B tech industry and helping evolve a blossoming enterprise into a global leader, Pactum is where you belong.
  • We understand the value of flexibility and the advantages of a remote work setup. As a remote-first company, we ensure our employees enjoy the perks of working from anywhere, anytime.
  • Beyond offering a competitive salary, our investor backing underscores our stability and fast-paced growth.
  • We believe in a balanced work-life dynamic. To support that, we offer unlimited PTO, comprehensive medical, dental, and vision insurance, and flexible working hours.
  • At Pactum, we champion a culture that's collaborative, innovative, and inclusive. Every voice is heard, every idea valued, and every team member plays an integral role in our journey.
  • To discover our esteemed clients, read about our founders and product, and explore Pactum’s presence in the media: check us out at https://pactum.com/ 

So, what do you say? Ready for the adventure? 

We know that imposter syndrome and the confidence gap can hinder spectacular candidates in the job search process. Please consider applying, even if your background and experience don’t meet every bullet point in this job post — we’d love to hear from you.

Please note that all job postings in the United States are fully remote with the option to work anywhere in the continental U.S. unless specified otherwise. For EU positions, please speak with the recruiting team about on-site/remote flexible working options, and opportunity for relocation to Estonia (please find more information here: https://www.workinestonia.com/coming-to-estonia/).

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