Finance · Full-time · Madison, United States
Since 2002, Quality Power Solutions (QPS) has provided end-to-end mission critical power solutions, including expert design, installation and maintenance of UPS systems and generators. QPS works with clients nationwide, and we maintain our Midwestern values by focusing on service, delivery, consistent performance, and the education of our customers on the many aspects of critical power. Our goal is being our customers trusted experts, so they don’t have to worry about critical power and can focus on what they do best. QPS keeps backup power systems running smoothly, so business can power forward.
SUMMARY/Primary Function
An Accounting Assistant operates independently to provide a wide range of support for QPS internally, our customers and other business units by efficiently executing office procedures and processes to meet business objectives. Reasonable accommodations may be made to enable individuals with disabilities to perform principal job duties.
Principle Job Duties
Creation and submittal of purchase orders
Tracking of product shipments; including communication with vendors, customers, and internal staff
Vendor invoice entry in accounting system
Vendor statement reconciliation
Vendor record updates in CRM and accounting system
Gather substantiating documents and initiate payment process for Accounts Payable
Preparation and mailing of vendor payment checks
Monitoring and management of Accounts Payable reports in accounting system
Compilation of credit card and expense receipts
Monitoring of customer order queue in CRM
Data entry, order processing, revisions, and updates of customer orders in CRM
Certificate of Insurance management
Mail retrieval and distribution
Order warehouse, office, apparel, marketing, and breakroom supplies
Greet visitors upon arrival
Answering Phones
Filing
QUALIFICATIONS
Preferred Education and Experience
Knowledge, Skillset & Abilities
PHYSICAL DEMANDS