AP Accounting Clerk

Quantum FBI (“Quantum”) is a professional services firm that provides accounting and finance, as a service and business intelligence services to early-stage and middle-market companies.  We leverage the power of people, processes, and technology to help our clients improve operating performance.  If you think you have what it takes to join our team, we want to hear from you!

Position Overview

Quantum FBI is seeking an Accounting Clerk with a collaborative, positive, proactive attitude, strong communication skills, and a passion for accounting in a fast-paced environment that’s continuously evolving.  If you are looking to be part of a growing and passionate company, we want to hear from you! 

Quantum FBI is headquartered in New York; however, this position will be based remotely in Colombia.

Roles and Responsibilities

• Responsible for completion of process steps for processing accounts payable and receivable of customers.

• Responsible for pulling bank statements and matching all transactions into the software for bank reconciliations.

• Understanding the difference between matched and unmatched transactions.

• Responsible for following the protocols & SOPs established by the company for ensuring quality in daily operations.

• Interfaces with Senior Accountant and General Accountant and communicates processing needs.

• Escalates accounting-related questions, inquiries, and blockers that impact processing to the Senior Accountant.

Accounts Payable

• Process daily invoices from client’s email into our system.

• Identify duplicate invoices and escalate to manager when needed.

• Validate if vendors are updated in the system for correct processing.

Accounts Receivable

• Validate tenant payment is in system.
• Correctly post payments into the system.
• Be able to identify errors and correct them when needed. Escalates team related processing issues, questions, inquiries, or blockers to the Senior Accountant.

Bank Reconciliations

• Pull bank statements on a weekly basis.

• Identify and match all transactions from the clients in the software.

• Identify and flag unmatched and stale dated transactions (checks remain uncleared for 90 days or longer) to teams General Accountant for follow-up.

• Ensure that transactions are processed correctly and escalated when necessary.

Qualifications

• Bachelor’s degree in accounting or Finance (preferred); certification required.

• 2-4 years’ experience in accounting.

• Proficient with Microsoft Office Suite and accounting software

• Outstanding attention to detail

• Advanced English (B2+ level)

• Excellent written and verbal communication skills

Benefits:

• Competitive Salary

• Indefinite Contract

• Work with colleagues and clients around the world on interesting and challenging work.

• We provide internal career opportunities, so you can take your career further within Quantum FBI.

Quantum FBI is proud to be an equal-opportunity workplace and we celebrate diversity in our organization. We do not discriminate against any team member or applicant for employment regardless of age, race, color, national origin, religion, disability, veteran status, sex, sexual orientation, or gender identity. Quantum FBI also provides reasonable accommodation for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and any other state or local laws.