Office Manager

Rycon Construction, Inc. is an employee-owned company (ESOP) that provides construction management, general contracting, and design-build services nationwide. Rycon is an ENR Top 400 Contractor, ENR Top 100 Green Contractor, and is celebrating our 35th anniversary this year (2024). We have eight offices, Pittsburgh, Atlanta, Cleveland, Fort Lauderdale, Fort Myers, Houston, Philadelphia, and Washington, DC., and specialize in new construction, renovations, and adaptive reuse projects. Rycon's portfolio consists of projects and developments in health care, educational (K-12 & higher ed), industrial/warehouse, commercial, multi-unit residential, retail, financial, food service/dining, governmental, hospitality, cannabis, self-storage, and LEED facilities. We excel in preconstruction planning, MEP expertise, with experienced project team members focused on the multiple markets we serve. We also have an in-house Architectural Woodwork & Specialty Fabrication Division that ships/installs nationally.

We are seeking an experienced Office Manager at our Philadelphia office.

What you will do:

• Answer and direct calls pertaining to the office.
• Schedule meetings and appointments as requested.
• Issue formal written contracts and purchase orders from drafts prepared by the Project Manager. Under the direction of the Project Manager, prepare all attachments to the Subcontract Agreement.
• Subcontractor Certificate of Insurance tracking and maintenance.
• Coordinate with corporate IT department on current stock of IT equipment and the distribution of it to new hires starting with the division.
• Issue any written correspondence to Owners, Architects, Subcontractors or other companies, from drafts prepared by the Senior Leadership team
• Perform other miscellaneous administrative tasks as needed such as copying documents, arranging for mail or overnight deliveries of documents and correspondence, preparing job files, filing project documents, and other tasks as so directed by the members of the Operations team.
• Order all office supplies and equipment.
• Confirm that items are invoiced correctly and paid on time.
• Plan in-house or off-site activities, including but not limited to, parties, celebrations, meetings and conferences.
• Assist with the closeout of a completed project including submission of all closeout documents and distributing the punch list as directed by the Project Manager.
• General support of the project team from commencement to completion.

What you will need to be successful:

• Minimum of five (5) years’ recent office experience.
• Ability to multi-task and prioritize work in a fast paced, high volume environment.
• Strong organizational skills.
• Excellent telephone and written skills.
• Computer skills required – Microsoft Office Suite (Word, Excel and Outlook).
• Cordial disposition with a team attitude.
• Experience in the construction industry a plus.
• Prior experience with Pro-core a major plus.

At Rycon Construction, Inc. we believe outstanding employees build the foundation necessary for excellence in business. It is with this belief that we are always looking for the best qualified and most talented employees to become part of our team. Rycon offers advancement opportunities along with an excellent salary and benefits package that includes, medical, dental, vision, ESOP (Employee Stock Ownership Plan) and 401(k). Qualified candidates will be required to submit to a background screening upon acceptance of an offer. 

Rycon Construction Inc. is an Equal Opportunity Employer.

Attention: All third-party agencies, headhunters and recruiters

Rycon Construction is not accepting candidate submission by unsolicited third parties to any company email address. All unsolicited candidates will be rejected, and Rycon Construction will not be responsible for any fees associated with unsolicited candidates, nor will a contractual relationship be formed by the submission. Rycon Construction will not be obligated and will not under any circumstances pay any fees to said third party candidates in an unsolicited manner.

Rycon Construction only forms contracts with recruiters with whom we have an established business relationship and with whom we have a signed agreement in place. All contact with Rycon Construction from third parties must be through our Human Resources department. Outside recruiters are not to contact hiring managers directly. Any contact made outside of Rycon’s Human Resources department by a third party will cancel any future business relationship between the third party and Rycon Construction.