Staff Accountant

SFJAZZ is looking for a full time Staff Accountant. This role reports to the Controller and is responsible for managing general accounting and financial processes of the Organization. The Staff Accountant will be responsible for the areas of Payroll, Cash, Revenue, Accounts Receivable, Inventory, and Fixed Assets. Regular duties include processing payroll in the payroll system on a semi-monthly basis, running the daily activity for the bank and recording transactions, coordinating with the Development department on recording revenue transactions, generating invoices for departments as needed, and preparing month end closing entries. Other duties include preparing reconciliations or schedules for relevant Balance Sheet accounts, and training in other areas in the accounting department for cross training purposes. The Staff Accountant will play a major role in the month end close and year end close process leading up to the Financial Audit, by preparing journal entries and rolling forward balance sheet schedules ensuring that they are stated accurately each month and year. This role will also assist the Controller in preparation and remittance of relevant tax filings and deposits including State and Federal withholding filings and 1099 filings each year. 

Responsibilities  

• Manage the Organization’s payroll process including, preparing and submitting payroll in the payroll system for the Organization on a semi-monthly basis, act as the Organization’s primary point of contact for payroll issues and corrections for timecards, and updating the payroll system with new labor codes.

• Record the semi-monthly payroll entry in the general ledger ensuring that expenses and liabilities are coded to the appropriate account codes.

• Record the vacation accrual in the general ledger on a quarterly basis.

• Contribute to an accurate and timely monthly, quarterly and year-end close process through preparation of accruals and journal entries for fixed assets, inventory, deferred revenue, earned revenue, and contributions.

• Run activity reports for the Organization’s bank accounts each day and record transactions in the general ledger, and communicate ACH and Cash contributions to the Development department when received.

• Add and maintain project codes for new shows and rental events in the accounting system.

• Reconcile Bank Accounts, prepare the Accounts Receivable aging report, the Rental Security Deposits aging report, the Inventory schedule, the Fixed Asset schedule, and the Payroll Liabilities schedule monthly.

• Assist the Controller in running cost center reports or ad hoc reports for departments each month.

• Assist the Controller with the Organization’s tax compliance including assisting with the preparation of 1099s, 592, 1042, and 990 filings.

• Other duties as assigned.

Qualifications 

• 2-3 years of relevant Accounting experience.

• Bachelor’s degree in Accounting or Finance.

• Experience working for a non-profit a plus.

• Sage Intacct knowledge a plus.

• Tech savvy, detail-oriented, highly organized, with a demonstrated ability to manage changing deadlines and priorities.

• A people person who is positive, open minded, articulate, and willing/eager to learn.

• Ability to work independently and collaboratively, possesses a strong work ethic, has ambition, and thrives in a fast-paced environment.

• Demonstrated ethics and integrity with skills in exercising good independent judgment and demonstrable analytical abilities.

• Strong interest in the arts/music and organizational mission.

• Proficiency with Excel, and at least intermediate skills in other Microsoft Office programs (Word, Outlook, PowerPoint.)

Working Conditions 

This position is hybrid with 3 days in the office weekly. Additional office time might be required based on donor events and meetings.