Facilities Manager

We are seeking a high achieving mid-career MEP professional with an entrepreneurial spirit and a passion for running life science facilities to be our Facility Manager at our 40 Guest Street location in Boston. 

Working with our Site Director, a team of Facility Associates and our vendor partners, you will help our clients to uncover and address facilities management needs. You will oversee the daily facilities operation of the building to ensure the functional capability of the space, be responsible for managing subcontractors, coordinate with other site staff and conducting repairs and maintenance.

You must be highly self-motivated, always professional, and able to prioritize your workload in a fast-paced, high-growth environment. Things change fast and frequently here, so we need someone at the top of their game who can shift gears, change directions, and keep going at pace. You have to be a smart, strategic thinker and a tactical executer. MEP expertise, knowledge of bio tech and chemistry lab facilities, along with general business savvy, all come into play here and you will use them every day.  Responsibilities for this role include:

KEY RESPONSIBILITIES

Provide general facilities support & oversee physical maintenance of building

• Oversee multiple types of technical services associated with the facilities management, assessing and successfully resolving any issues that may arise without disruption to business operations.
• Provide general facility support by fulfilling routine light maintenance work orders; such as room set up, moving office equipment and furniture or repairs.
• Oversee third-party service providers who are responsible for ongoing, day-to-day management of the facility.
• Develop site-specific work procedures and processes to manage the grounds, maintenance, and other assigned areas like mail and package services.
• Monitor and assess the building facilities regularly by conducting facilities inspections and following proper procedures to ensure company and legal safety regulations are met.
• Manage and coordinate with outside vendor personnel to assure;
  • Delivery of nitrogen, CO2 and other gases, such as liquid nitrogen tanks.
  • Cleaning schedule is met, especially when additional or special requirements are requested by tenants.
  • Manage lab coat and towel services.
• Assist staff and members in facilities-related tasks as needed.

Support planning and execution of renovation projects

• Manage the day-to-day activities for the renovations of the building, when required.
• Work with the external construction vendors and Project Managers to ensure construction deadlines are met.
• Maintain records, report on status of projects and ongoing maintenance work.
• Ensure the building remains functional, safe and meet the SmartLabs standards during renovations.
• Support lab and office build out for new tenants when required.

Compliance & records keeping

• Coordinate with local, state, and federal building inspectors for code compliance for safety, fire, security, access, and egress laws. Work with code provisions, inspectors, and safety personnel to assure compliance.
• Reviewing and approving maintenance, repair, engineering and utility invoices for cost, allocation, account coding, amount and completion of work performed by contractors.
• Maintain building inventory, as well as facilities equipment ensuring the equipment is safe and operable.
• Keep records of any equipment or supplies that need to be replaced, as well as respond to work orders.

QUALIFICATIONS:

• High school degree required, Bachelor's degree preferred.
• Electrical, mechanical, plumbing or HVAC/refrigeration training is required.
• Project management training desirable.
• Facilities training credentials such as:
  • Certified Facility Manager (CFM).
  • Maintenance or engineering certification in: electrical, mechanical, fire, plumbing or civil engineering.
  • International Facility Management Association (IFMA).
  • Professional Engineer (PE).
• Professional facilities experience, preferably at a life sciences company or environment.
• The ability to lift 50+ pounds.
• Excellent written and verbal communication skills.
• Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, and Power Point).
• Ability to read and understand building plans and specifications.
• Ability to set and manage to a facilities budget.

If you’re a self-motivated, highly curious facilities manager with a passion for life science, this is an excellent opportunity to join a company that’s growing fast and making a difference.  You must be:

• Highly organized, with excellent judgment as well as strong project management and problem-solving skills.
• You enjoy teaching and mentoring others.
• You have a strong bias-to-action, are ultra-proactive, self-motivated, and passionate about your work.
• You have strong negotiation and problem solving skills, good judgment, and an ability to exercise discretion.
• You have an ability to both manage a team of direct reports and influence others that do not report to you.
• You’re an entrepreneur at heart and think of the word NO as next option. You see opportunity everywhere, welcome mistakes as learning moments, and greet adversity as moments of opportunity. 
• You’re honest and trustworthy; a respected member of the organization who leads by example, and who people enjoy working with. You inspire.
• You are resilient, positive, friendly and professional in demeanor, with exceptional interpersonal skills and a great sense of humor.
• You’re able to thrive in a dynamic work environment where SOPs and quality are king, but innovation is always part of our equation.