Executive Assistant To Senior Partner

Executive Assistant to Senior Partner (w/m/d)
Full-Time – In office (Frankfurt)/Hybrid

Who We Are:

Trilogy Writing & Consulting GmbH, An Indegene Company, is a globally renowned medical writing company with headquarters in Frankfurt, Germany and a presence across Europe and North America. We specialize in creating regulatory documentation for the international pharmaceutical industry.

Position Summary:

Your role is to solve problems before anyone even knows they exist! You're able to provide high-level professional support to our Senior Partner and other senior executives in a fast-paced client service environment. You pay strong attention to detail and work highly accurately even under pressure. Your attitude is if it needs to get done you will find a way. The successful candidate will have excellent communication skills, both written and verbal, in English and German, as they will be the primary point of contact for the Senior Partner for her international clientele. She is looking for an enthusiastic, positive, diligent, and highly organized professional to support her in her daily work, who can effortlessly keep up with the fast pace of her schedule.

Essential Job Functions:

• Act as the primary point of contact for the Senior Partner, handling all calls, emails, and correspondence in a professional and timely manner, processing these to reduce her workload.

• Manage the Senior Partner's calendar, scheduling appointments and ensuring that she is fully prepared and informed of all relevant details for upcoming events.

• Manage all aspects of her travel, including finding cost effective travel options and thinking 2 steps ahead to ensure all details are accounted for (e.g. selection of appropriate hotels, ground transportation, etc.).

• Plan, organize, and coordinate all logistics for meetings, including the preparation of materials and the management of all follow-up actions.

• Liaise with other members of the executive, leadership, and management teams and external stakeholders on behalf of the Senior Partner.

• Manage the Senior Partner's expenses.

• Research and analyze information to assist the Senior Partner in decision-making, and prepare reports and presentations as required.

Experience, Knowledge, and Skill Requirements:

• Proven relevant experience as an executive assistant to an executive.

• Certificate/bachelor’s degree in business administration or a related field would be an asset

• Excellent written and spoken English and German.

• You make decisions based on your own judgment and the situation.

• You know when to ask for help or advice, and you are perceptive and pragmatic.

• You are highly professional, diplomatic, and have discretion and the ability to handle confidential information.

• Excellent organizational, analytical, and problem-solving skills.

• Strong attention to detail and ability to multitask.

• Ability to work independently and manage competing priorities.

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).

What We Offer:

At Trilogy you will be part of a company that values its employees and nurtures a friendly, relaxed atmosphere. You will be based in the Frankfurt office (some home office time is an option). Remuneration will be relative to your experience, plus all standard German benefits and several Trilogy-specific benefits.

Please apply in English, with a cover letter that explains your motivation to apply for this role and your relevant experience.

Trilogy Writing & Consulting is an equal opportunity employer. Our company values are based on inclusivity and diversity, and we do not discriminate or allow discrimination on the basis of race, color, religion, sex, age, sexual orientation, gender identity, national origin, citizenship, marital status, disability, or any other characteristic protected by law. We passionately believe in creating a supportive environment in which everyone can grow, flourish, and do their best work.  

It is important to Trilogy to ensure the highest possible degree of protection for your personal data. All personal data collected and processed within the scope of an application for employment with Trilogy are protected against unauthorized access and manipulation by technical and organizational measures and are not forwarded to third parties. Your data will be collected for the purpose of filling employment opportunities offered by Trilogy Writing & Consulting GmbH in Germany or its subsidiaries Trilogy Writing & Consulting Ltd in the UK, and Trilogy Writing & Consulting, Inc. in the USA. By submitting your data with this application, you consent to its use for this purpose within Trilogy. You can revoke this consent at any time without needing to give a reason by informing us of your revocation under jobs@trilogywriting.com. In the event of revocation, we will delete your personal data immediately.