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Manager, HR Operations EMEA 12 Month Fixed Term Contract

Operations · Basel, Switzerland

Job description

Why Join Us?
 
Be a hero for our rare disease patients
 
At Ultragenyx, we fundamentally believe that taking real impactful action to care for the needs of patients and our people is always the right thing to do. To achieve this goal, our vision is to lead the future of rare disease medicine. For us, this means going where other biopharma companies won’t go – challenging the status quo and creating a new model that advances our field so more patients and caregivers can benefit from life-changing treatments. We do this by following the science, applying a novel rapid development approach, making innovative medicines at fair and reasonable prices, and creating a collaborative ecosystem to reach patients in ways that are most meaningful for them. 
 
Our commitment and care for patients extends to our people, so culture is an essential cornerstone for Ultragenyx. We remain continuously focused on creating a supportive and inclusive environment of profound learning and growth – so employees can thrive in all areas of their lives, in and outside of work. Ultimately, we want to be an organization where we would be proud for our family, friends and children to work.
 
If you want to have a meaningful impact, do the best work of your career, and grow a lot, both professionally and personally, come join our team.

Position Summary:

ultrafocused – Work together to fearlessly uncover new possibilities

Over the last 2 years, the Ultragenyx Europe Middle East Africa (EMEA) Region has grown quickly driven by clinical development activities and new product launches in the EMEA territories.  As part of the HR Operations team and in partnership with the Regional HR team members, the Manager, EMEA HR Operations is responsible for managing and executing HR operational processes across the EMEA region. This role ensures that HR processes and systems are efficient, compliant with local regulations, and aligned with company policies.  

Work Model: 

Flex: This role will typically require onsite work 2-3 days each week, or more depending on business needs. In many locations, the business will set certain days each week that Flex employees are required to be onsite.

Or

Remote: Officially documented as working full-time from home, with travel to Ultragenyx's offices or other locations on occasion as needed.

Responsibilities:

  • Lead and Support EMEA HR Process Improvement Projects: Initiate and provide leadership, subject matter expertise (SME), and support for HR process improvement initiatives in growing region. This includes process for managing employee contracts, improvements to new hire onboarding program and managing working time.
  • Employee and Contingent Worker Life Cycle Management: HR process and lifecycle management for full-time employees, fixed-term contract employees, and temporary workers. This includes new joiner presentations, administering the onboarding and offboarding processes, monitoring employment and consultant contracts, expiration notifications and amendments and termination documentation.
  • Payroll Data Management: Collect and accurately enter monthly payroll data into the UKG HRIS system. Collaborate with relevant stakeholders to resolve payroll-related issues.
  • HR Operations EMEA region expertise: Serve as SME for all HR Operations matters in EMEA region; monitor updates and ensure adherence to local labor laws and regulations, including adherence to collective bargaining agreements, union agreements, and Work Councils. Assist with internal and external HR operations audits.
  • HR Business Partner Operations Support: HR Data reporting, PowerPoint slide preparation, translations and triage correspondence to HR Centers of Expertise.
  • Employee Benefits Support: Work in close partnership with Manager, Global Benefits and local benefits brokers to ensure consistent and competitive benefits offerings across each geography, including new country benefits/payroll set up. This includes evaluating Ultragenyx global benefit programs against market trends and best practices within our industry.
  • Employee Support: Provide support and guidance to employees on HR-related queries; resolve issues and escalate as necessary.
  • Communication Support: Provide EMEA-specific input on HR related manager and employee communications, FAQs, and standard operating procedures.

Requirements:

  • Fluent in English required, fluent in French or German strongly desired
  • 5+ years experience in multi-national, HR Operations role; HR Operations expertise in EMEA region; deep expertise in 1 or more of the following countries – Switzerland, France, Germany
  • Strong project management and time management skills, able to manage multiple projects and operational tasks simultaneously
  • Proven track record to adapting quickly to evolving situations and shifting priorities; Being flexible, resilient, open-minded, and creative
  • Effective team player with a demonstrated commitment to contributing to team success and fostering a collaborative work environment.
  • Proven ability to handle employee interactions and resolve issues professionally, empathetically, and efficiently
  • Global mindset – Ability to address local issues and apply a global perspective, integrating international best practices and trends into localized strategies and solutions
  • If Remote, able to easily commute to Basel or Zurich office occasionally if needed. #LI-CK1  #LI-Hybrid
 
Full Time employees across the globe enjoy a range of benefits, including, but not limited to:
 
·         Generous vacation time and public holidays observed by the company
·         Volunteer days
·         Long term incentive and Employee stock purchase plans or equivalent offerings
·         Employee wellbeing benefits
·         Fitness reimbursement
·         Tuition sponsoring
·         Professional development plans
 
* Benefits vary by region and country

Ultragenyx Pharmaceutical is an equal opportunity employer and prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital and veteran status, and any other status or classification protected by applicable federal, state, and/or local laws. Reasonable accommodation will be provided for all protected statuses or classifications protected by applicable law, including individuals with disabilities, disabled veterans, for pregnancy, childbirth, and related medical conditions, and based on sincerely held religious beliefs. Applicants can request an accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application, or in any part of the recruitment process, you may contact Talent Acquisition by emailing us at talentacquisition@ultragenyx.com.

See our Privacy Policy.
 
Note to External Recruiters: All candidate activity and open positions are managed strictly through our Human Resources Department. Our Human Resources Department kindly requests that recruiters not contact employees/hiring managers directly in an attempt to solicit business and present candidates. Please note that failure to comply with this request will be a factor in determining a professional relationship with our organization. Submission of unsolicited resumes prior to an agreement set in place between the Human Resources Department and the recruiting agency will not create any implied obligation.  Inquiries on developing a recruiting relationship with us, may be directed to: talentacquisition@ultragenyx.com.

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