Federal Contract Billing Specialist (part Time)

The Federal Contract Billing Specialist at Urban Emu will play a critical role in ensuring accurate and timely billing processes for federal contracts. This position requires meticulous attention to detail, strong organizational skills, and a deep understanding of government contract regulations and requirements. The specialist will collaborate closely with internal project teams to gather necessary data, review contract terms, interpret billing requirements, and generate invoices in compliance with government guidelines. This is a part time, virtual position.

Responsibilities

• Manage the end-to-end billing process for agency contracts, including with the federal government.

• Analyze terms and conditions to understand billing requirements for each contract and collaborate with internal project teams to gather necessary data.

• Prepare invoices promptly and accurately, ensuring all required information is included and formatted according to contract specifications.

• Reconcile receipts and address discrepancies with project teams.

• Maintain detailed billing records, including direct labor costs, ODCs, and supporting documentation.

• Ensure all billing activities comply with government regulations, including the Federal Acquisition Regulation (FAR).

• Collaborate with internal project teams to resolve billing discrepancies, address client inquiries, and ensure the accuracy of billing data to enable prompt payment.

• Prepare financial reports, billing summaries, and analysis of billing trends or patterns to support decision-making and financial planning.

• Stay up-to-date on changes to government contract regulations and guidelines.

• Implement processes and procedures that will improve efficiency and strengthen internal controls.

Qualifications

• Bachelor's degree in accounting, finance, business administration, or a related field.

• 5+ years of relevant experience.

• Previous experience in federal contract billing, preferably in a government contracting environment.

• Strong analytical skills with a keen eye for detail and the ability to identify and resolve billing discrepancies effectively.

• Strong communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.

• Deep understanding of billing processes within the federal contracting domain including CPFF, FFP, and T&M contract types.

• Experience using Harvest with Quickbooks is a plus.

• Certification in government contracting or billing (e.g., Certified Federal Contracts Manager) is a plus.

As an Equal Opportunity Employer, we believe diversity is critical to providing our clients with the best ideas, client experience and solutions. We are committed to fostering an inclusive work environment where everyone feels valued and respected. At Urban Emu, your unique background—be it race, color, ancestry, gender, gender identity, national origin, religion, sexual orientation, age, marital status, disability, or veteran status—plays no role in our hiring decisions. We celebrate what makes you, you, and look forward to the unique perspectives and talents you can bring to our team.