Accounting Administrative Assistant

Accounting Administrative Assistant

Take the Leap into a Rewarding Career in Dental Care!

Village Dental is a leader in sedation dentistry and high-quality patient care and is currently supporting 15 doctors across four locations.   As we expand due to increasing patient demand for sedation dentistry, we are looking for an Accounting Administrative Assistant to help us manage our growing financial and administrative needs. Our 10 year goal is to build 10 locations, develop 100 leaders and help 1 million patients smile a little brighter.  Join Village Dental and grow with us.

Responsibilities and Duties

• Assist Accounting administrator with accounts payable and vendor management, to ensure vendors are paid in a timely manner through BILL.

• Assist with payroll processing and benefits administration.

• Assist with completion of all required yearly renewals such as professional corporation renewals and facility DHHS renewals.  Ensure all our providers (doctors and hygienists have completed all their compliance requirements and the documentation has been uploaded to Bamboo HR.  Monitor lease renewal deadlines and advise of upcoming deadlines.

• Assist with coding of all transactions through QuickBooks online

• Assist with outstanding accounts receivable to ensure follow up and processing to third party collections agencies if necessary.

• Maintain thorough financial records in our google drive including 1099s, P&Ls, tax records and other financial documents;

• Miscellaneous administrative tasks; printing and laminating documents; creating spreadsheets, updating PMS settings, updating team communication platform, and maintaining accurate team records in BambooHR.

Qualifications

• Excellent technology and client-service skills

• Expertise in google programs and Excel

• Strong attention to detail and time-management abilities

• Great Oral and Written Communication abilities

• Any prior experience working with QuickBooks Online, BambooHR and BILL, is a plus, but not a requirement.

Village Dental Benefits/Perks

• PTO
• 401K with Employer Match
• Health, Vision, Life and other Supplemental Insurance Options
• Dental Benefits for Team and Family Members
• Birthdays and Anniversaries Celebrated
• Bi-Annual Team Building Activities
• Annual Leadership Retreats
• Continuing Education Opportunities and Allowance
• Career Advancement Opportunities
• Logo Wear