Executive Assistant/office Manager

Reporting to: Head of Engineering Enablement

Location: Warsaw, Cracow

Salary: 8 000 - 10 000 PLN gross UoP

About Volt

Volt is revolutionising how people pay online, globally. Our technology frees consumers from cards by letting them ‘Pay by Bank’. It’s effortless. It’s lightning fast. It’s the future. For businesses everywhere, it’s transformative. 

We’re already trusted by leading brands around the world, but the real-time revolution is only just beginning. Having raised $83.5m, we’re accelerating our mission of delivering real-time payments, everywhere. And that’s where you come in.

We need world-class talent to create a world where consumers pay, and businesses get paid, instantly. With headquarters in London and offices in Amsterdam, Berlin, Kraków and Warsaw – and an all-star team already in place – we’re sure you’ll fit right in. 

About the role

Join our team as an Executive Assistant/Office Manager! If you thrive in a fast-paced environment, excel at multitasking, and have a knack for problem-solving, we want to hear from you. Your responsibilities will include supporting our team in various administrative tasks, coordinating events and ensuring smooth operations across our offices.

What the role involves

• Support the board (CTO and COO) by managing travel arrangements and accommodations, scheduling meetings and managing calendars, as well as other administrative tasks as required,
• Conduct research and execute various tasks (finding vendors, coordinating shipments, ordering gifts for clients or team members, booking restaurants, buying tickets to events, conducting research on various topics as required, supporting colleagues),
• Oversee office space management in two cities, ensuring optimal utilization of space,
• Maintain office supplies and ensure inventory levels are adequate for operational needs,
• Manage office schedules and meetings, booking conferences room, ensuring smooth coordination,
• Handle incoming and outgoing communications, correspondence, and deliveries promptly and efficiently,
• Maintain records and databases, ensuring accuracy and confidentiality of information,
• Coordinate multiply end-to-end team events, meetings, and team-building activities,
• Track of office-related expenses, identify cost-saving opportunities while maintaining quality.