Personal Assistant - Dubai

About VOX

VOX is a visionary company led by a single founder, currently leading the way in flashcall and telecom carrier services, transforming the way businesses communicate, authenticate and connect. As a hyper-growth company, VOX achieved over 50% YoY revenue growth last year and is aiming to reach $100M+ revenue this year. With a capitalization of $70M, VOX is seeking a large round of funding of over $100M in the coming year to accelerate its expansion.

VOX's cutting-edge technology and dedicated customer service team ensure that telcos and enterprises maintain secure, fast, and reliable connections while protecting their networks. VOX's promise of a hassle-free experience and superior customer support enables telcos and enterprises to focus on success.

Joining VOX offers the opportunity to work with the industry's leading technologies and help them stay ahead and continue to innovate with a comprehensive suite of flashcall and telecom carrier services. VOX is highly committed to providing its employees with a dynamic, forward-thinking work environment, competitive compensation and benefits, vacation and time-off packages, and stock options. This is a once-in-a-lifetime opportunity for highly ambitious individuals, as VOX plans to expand its solutions portfolio and go public in the next 3-4 years.

Job Overview:

We are currently seeking a resourceful and proactive Personal Assistant to offer dedicated support to our CEO. This pivotal role involves streamlining operations, optimizing the CEO's efficiency, and ensuring smooth day-to-day functioning. The ideal candidate will demonstrate exceptional adaptability, excellent problem-solving skills, and a keen eye for detail. Join our team in this critical role as we drive towards achieving our organizational goals.

Key Responsibilities:

Administrative Management:

• Manage all personal affairs for the CEO, including booking appointments, reservations, and travel arrangements.

• Coordinate itineraries, making reservations at various venues including restaurants and hotels.

• Organize calls, meetings, and events, ensuring all protocols are followed especially when guests are involved.

• Maintain and manage the CEO's calendar, prioritizing tasks that require immediate attention.

• Facilitate personal bill payments and expense reports, liaising with the Executive Office and Controller as necessary.

• Manage all incoming correspondence via phone, fax, and mail, ensuring timely responses.

• Develop and maintain a robust information management system, both physical and digital, serving as the central repository for the Executive Office.

Office and Event Management:

• Oversee the general management of the Executive Office, troubleshooting technical issues with phones, computers, and other office equipment.

• Plan and organize diverse events such as meetings, conferences, dinners, and speaking engagements, handling all necessary preparations, note-taking, and follow-up.

• Assist in communication tasks, including formatting presentations and reports.

• Maintain an extensive contact database comprising vendors, personal contacts, potential sponsors, and business partners.

Research and Communication Support:

• Research various subjects, individuals, companies, and events, providing comprehensive reports as needed.
• Coordinate and manage the CEO's coaching client calls and contracts.

Preferred Qualifications:

• Previous experience as a personal assistant for 1-2 years, preferably supporting high-level executives.
• A minimum of 5 years of driving experience.
• Impeccable presentation and professionalism.
• Proven ability to handle multiple tasks with humility and efficiency.
• Proficiency in organizing and managing diverse tasks with attention to detail.
• Exceptional communication skills, both written and verbal, with a high level of fluency in English.
• Flexibility in handling unforeseen events or last-minute changes.

Join the team and help shape the future of the telecom industry!

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