Finance Administrator (fixed-term Contract)

Waystone leads the way in specialist services for the asset management industry.

Partnering with institutional investors, investment funds and asset managers, Waystone builds, supports and protects investment structures and strategies worldwide.

With over 20 years’ experience and a comprehensive range of specialist services to its name, Waystone is now serving assets under management in excess of $2Tn. Waystone provides its clients with the guidance and tools to allow them to focus on managing their investment goals with confidence.

All Waystone employees are expected to demonstrate our core competencies as outlined below. The role of Finance Administrator has unique requirements and duties; however, these responsibilities are to be executed within the organisation’s framework of core values. Waystone expects all employees to be high performing, self-motivated, learners and leaders.

The following is a comprehensive list of requirements within the scope of the Finance Administrator role. Some of these responsibilities are specific to the individual Finance Administrator’s role but remain within the scope of the Finance Administrator role for cross training and cover purposes.

This role is 6-months FTC

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Working with the Finance team to ensure the accurate and timely delivery of responsibilities.

· Member of the Accounts Payables team (AP) for processing and preparing payments of vendor invoices.

· Ensuring that the correct processes have been followed within the prescribed controls. Ensures correct coding and input of AP’s into the financial accounting system.

· Follows up an queries with internal or external parties.

· Speaking with vendors and internal staff to confirm payment details.

· Assisting in the Accounts Receivables process including preparing client invoices in an accurate and timely manner.

· Ability to manage a busy Outlook inbox and answer queries appropriately and professionally.

· Can easily navigate around accounting systems and pick up on the quick control functions in the system.

· Ensuring expenses are categorized appropriately for Corporation Tax purposes.

· Weekly bank reconciliations of Waystone accounts, meeting tight deadlines for month end reconciliations.

· Reconciliation of the Waystone credit cards on a monthly basis. Following up with staff for missing data.

· Supporting the maintenance of low levels of aged debtors, aged creditors and accruals.

· Ensure an ‘First Class’ approach to client service is delivered to both our internal and external clients by overseeing and monitoring the team email inboxes and ensuring all queries are responded to in a timely manner.

· Key participation in the yearly audit process including providing timely responses to queries.

· Participating in the preparation and filing of revenue returns including 46G’s and Vies returns.

· Continuously focusing on improvement and development of the accounting and invoicing processes as the internal or external business environment changes and grows.

· Working with colleagues across the Waystone Group, ensuring effective collaboration communication and development of solutions.

· Building and maintaining strong relationships with all key internal and external stakeholders.

· Assist in any ad hoc project requirements as required.

REQUIREMENTS

· Attention to detail is key to success in this role

· An ambitious energetic and motivated individual who likes to get stuck in.

· A team player who is happy to collaborate with their colleagues.

· Must have a 'can do' attitude.

· Adaptable & work in a fast-paced environment and to tight deadlines.

· Needs to be a highly organised individual.

· Ability to use own initiative, but at the same time knows when to pick up the phone to close out a query.

· Proficiency in MS Excel, Word and Outlook.

· Aptitude for picking up new accounting systems

Education:

Certificate, Diploma or Degree in Accounting or Business related area

Experience:

2 + years in a Accounts Payable, Finance Administrator or Accounts Receivable Role, or equivalent

Experience in the Financial Services Industry would be ideal but not essential