Office Administrator

About Us 

BGC Engineering Inc. (BGC) is an international applied earth sciences professional services firm. We are proud of our talented team of over 700 employees, spanning the fields of Engineering, Geoscience, Software, Geomatics, Data Science, Accounting, Administration, Health & Safety and Human Resources. Alongside our clients and industry partners, BGC works collaboratively as ‘One Team’, dedicated to solving the world’s most critical applied earth science challenges. BGC has Canadian offices located in Vancouver, Victoria, Kamloops, Kelowna, Calgary, Edmonton, Toronto, Montréal, Québec City, Ottawa, Fredericton, Halifax, and offices in Golden (Colorado, USA), Nashville (Tennessee, USA), Santiago (Chile), Santo Domingo (Dominican Republic) and Brisbane (Australia). 

Our flat management structure creates a culture of innovation, excellence and transparency and a casual, dynamic and inclusive work environment. BGC prides itself on offering training and mentoring opportunities to further our employees’ professional growth as well as social and wellness activities that contribute to the connection and wellbeing of our team.  

We believe in One Team, Excellence, Curiosity, Common Sense and Clarity. 

The Role 

​​​​​​​BGC is looking for a highly motivated and organized Office Administrator to join our Ottawa Team. The ideal candidate would be a self-starter who values teamwork, takes initiative, and takes pride in their work. In this office-based role you will be responsible for supporting a range of administrative needs and collaborating with your fellow administrative teammates across BGC. You will report to the Ottawa Office Manager and BGC’s Administration Team Lead, and will be working in a fast-paced, dynamic consulting environment alongside our Engineers, Geoscientists, and other BGC teams. 

Responsibilities  

• ​​​​​Manage and coordinate the operation and functionality of office space, ensuring all systems are functioning properly and organizing necessary updates and improvements

• ​Liaise with building management and local vendors for repairs, maintenance, and security

• ​Light reception duties including receiving visitors and vendors, shipping and receiving, printing and scanning

• ​Maintain office organization, various office equipment, and supplies inventory

• ​Coordinate the onboarding of new staff and act as a general resource for new hires

• ​Assist with planning office and company social events and meetings, and catering

• ​Approve office related invoices and complete office credit card reconciliations

• ​Coordinate travel and accommodation logistics for staff and clients

• ​Maintain and report accurate staffing updates for local staff, ensuring all records are current and discrepancies are promptly addressed

• ​Support workspace planning initiatives, office renovations and expansions

• ​Work with BGC’s IT Team on local office needs, maintenance, and functionality of IT and AV equipment

• ​Support senior level staff with expense report submissions, travel coordination, and meeting scheduling

• ​Provide in-person support to smaller regional offices, requiring regular, short term travel to provide in-person support 

  • Tasks could include shipping/receiving, liaising with building management and local vendors, maintaining office organization and supplies inventory, assisting with planning meetings and social events, and other tasks as required

• ​Support the Ottawa Office Manager, office staff and greater BGC Administrative Team as needed

• Perform other tasks as required ​​​​

Required Education, Experience & Competencies  

• ​​​​​Minimum 7 years of relevant work experience

• ​Proactive and self-motivated

• ​Reliable, adaptable, and able to pivot with changing priorities

• ​Ability to prioritize tasks to meet deadlines with attention to detail

• ​Collaborative approach to working in a team environment

• ​Proficient in MS Office products and Adobe Acrobat

• ​Comfortable with learning new technology and software

• ​Excellent verbal, written communication, and organizational skills

• ​Ability to work both independently and as part of a team

• ​Commitment to promoting office and team culture and values

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Company Benefits 

BGC offers our employees the following:  

• Our ‘One Team’ culture supporting health, wellness, safety and diversity

• Comprehensive benefits package 

  • Health, Dental and Vision coverage
  • LTD, Life, AD&D and Business Travel Insurance
  • Employee Assistance Program

• Maternity/Paternity leave top ups

• Professional development and mentoring opportunities

• Flat management structure

• Flexible workplace with office and home arrangements

• Social and wellness activities

• Casual and professional work environment

Equity, Diversity, and Inclusion

BGC strives to create a workplace where equity, diversity and inclusion are embedded throughout our workplace culture and practices. Join us in our commitment to honour individuality, ensure fairness, and create a welcoming environment for everyone. As an equal opportunity employer, we encourage applications from all candidates, including those experiencing inequity such as racialized individuals, Indigenous People, women, people of diverse sexual orientations, identities and expressions, veterans, individuals with disabilities, people of all faiths, nationalities, marital status, ages, and family status. For assistance or accommodation with your application, please contact us at careers@bgcengineering.ca.