Operations Administrator

Who We Are

Binsky, a large-scale mechanical contracting and service provider located in NJ & PA.

Why We Need You!

We need to talented individuals, like you, who care about the company and our customers, and can help us continue to grow and succeed!

The Role

The Operations Administrator provides administrative support to ensure efficient operation of the MCaP Project Management department. The role includes a variety of tasks related to organization, communication, and document control.

Accountabilities:
Document Control
• Receive, organize, log, and manage all contract documents including any revisions to the contract documents.
• Control and maintain files such as correspondence, daily logs, and safety meeting minutes.
• Create submittal/expediting log in Project Tracking at the start of the project. Keep submittal/expediting log up to date within Project Tracking.
• Send and/or log all BSCs and submittals as directed by the PM/PE.
• Prepare and assemble closeout documentation, including operating & maintenance manuals, valve charts, commissioning reports, and turnover packages.

Clerical Support
• Assist Project Managers with clerical tasks such as change order requests, filing, data entry, preparing submittals and general correspondence.

Expediting
• Coordinate with the field for delivery calls.
• Contact vendors for up-to-date delivery dates of equipment / material.

Qualifications
Skills
• Proficient in managing multiple tasks and prioritizing work in a dynamic environment with time constraints and strict deadlines.
• Strong and well developed written and verbal communication skills and excellent attention to detail.
• Team player with the ability to build and cultivate superior customer service.
• Maintain positive relationships with internal and external contacts while strengthening relationships between our Brand and audience.
• Efficient computer skills with knowledge of Microsoft Office and aptitude for learning internal administrative and clerical procedures.
• Proficient in the use of Bluebeam Revu.

Education and Experience
• High School Diploma or equivalent required.
• Experience in working effectively in a fast-paced work environment and handling situations in a professional manner.
• Prior work experience in the plumbing, HVAC and/or mechanical construction industry a plus.

Physical Requirements
• Ability to sit for long periods of time, walk, stand, bend, stoop, use hands and fingers, lifting < 40 lbs.

What We Offer

Full benefits - Medical, Dental and Vision

401k with company contribution

8 paid holidays/ year

Paid Time Off

A family. This is last on the list because it’s most important. We care about our team and expect you to bring that same caring when you join. We do a lot more than just work together. You’ll come to love our company gatherings, and you’ll build life-long friendships at Binsky.

Binsky values the well-being of its employees and offers competitive wages and a range of benefits. Binsky is an EOE.