Project Administrator

BioMed Realty is looking for a Project Administrator to provide vital accounts payable support for exciting West Coast Development projects! You'll also have the opportunity to tackle related duties and contribute to various ad hoc projects.

This position offers a hybrid work model, which includes 4 days in office and 1 day remotely. Hybrid work may be modified based on the needs of the company.

Key Duties and Responsibilities: 

• Process Development Invoices:
  • Enter vendor invoices into Nexus Payables and manage process to vendor payment.
  • Review invoices for coding and accuracy including proper supporting documentation in accordance with company policy.
  • Interface with internal accountants and internal/external team members to ensure compliance.
  • Prepare, organize, and distribute project data and necessary documentation.
  • Communicate, respond to and follow up with vendors regarding inquiries, discrepancies and resolutions.
• Provide assistance with ad-hoc projects as requested.
• Step in to support the team and cover tasks as needed when someone is away.
• Duties and responsibilities may be subject to change according to the needs of the department.

Job Specifications:  

• Minimum of one to three years’ experience in accounts payable within a commercial real estate or construction environment preferred.
• Understand basic accounting principles and apply them to day to day responsibilities.
• Familiarity with construction, design, consulting and other third-party contracts, invoices and related documents.
• Strong verbal and written communication skills and ability to cooperatively interface with cross-functional teams/individuals internally and externally.
• Ability to demonstrate a commitment to positive team dynamics and to foster a culture of teamwork, communication and partnership to achieve shared goals and maximize collective success.
• Exemplary work ethic with highly effective time management skills and the ability to meet critical time deadlines.
• Attention to detail and follow through.
• Ability to multi-task and prioritize effectively in a fast-paced environment.
• Proficiency in Microsoft Office software: Word, Excel, PowerPoint and Outlook.
• Experience in Nexus Payables, Box.com and MRI a plus.
• Completion of high school diploma; AS/AA degree or equivalent combination of education, training and related experience preferred.

Salary Range: $29.81 - $37.50 per hour + bonus + benefits

The above represents the expected salary range for this job requisition. Ultimately, in determining pay, we’ll consider location, experience, and other job-related factors.

Benefits

At BioMed Realty, we make sure you have the support and resources to leverage and develop your skills, secure your financial future, and take care of your health and well-being.  BioMed Realty continually seeks to provide a workplace where everyone can be their authentic self. Through BioMed Realty’s competitive benefits offerings and various training and development opportunities, we have you covered with our Benefits Program which includes:

• Employer-Paid Medical, Dental, and Vision Insurance
• Paid Time Off and Paid Family Leave Benefits
• 401(k) Retirement Savings Plan
• Tuition Reimbursement
• Flexible Spending Accounts
• Commuter Benefits
• Lifestyle Spending Account
• Pet Insurance
• ID Theft Insurance
• Legal Insurance
• Employee Assistance Program
• 100% Employer-Paid Life & AD&D Insurance, Short and Long Term Disability

Amenities  

• Company sponsored Exercise Classes Through Zoom
• Onsite Gym
• Complimentary Snacks, Fresh Fruit, Cold Brew Coffee, Kombucha and Soda Provided
• Dry Cleaning Services Onsite

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