Full-time · England, United Kingdom
Job Title:
Purchasing Assistant
Department:
Commercial
Reporting To:
Abigail Illingworth
Location:
Remote
Working Hours:
37.5
Travel Required:
Occasional travel to the office
DBS Check Required:
Yes
Version control/date:
1.0
Job Purpose
The Purchasing Assistant is responsible for assisting the Purchasing Manager in carrying out all duties associated with the Purchasing and Sales Support Function.
The primary job responsibilities include:
· Processing 3rd party and managed service purchase requirements
· Provide a high level of support in all aspects to the Internal technical and sales teams
· Maintaining key supplier relationships
Key Accountabilities
· Liaising with suppliers and the sales team to assist with proposals and procurement of multi-vendor IT requirements
· Maintaining and delivering accurate order status information to the sales team and end users until fulfilment
· Invoicing orders and pricing reconciliation, also ensuring accurate documentation and records are kept for audit purposes
· Handling any supplier, customer or Internal team queries
· Filing and archiving procurement documentation
· Using various on line supplier portals and tools to offer discounted pricing and financing options to end users including preparing finance lease quotations
· Establishing and maintaining Internal hardware and software contracts and subsequent renewals
· Working closely with Internal teams to maintain the contract renewal and asset database
· Liaising with suppliers and Internal teams to assist with contract renewal pricing
· Maintaining and delivering accurate information to Internal teams
· Monitor and complete contract close, extension or renewal as appropriate
· Consolidation of contracts and vendor renewals to achieve economies of scale and ease of administration
Skills and Experience:
Essential
· Able to work accurately in a fast paced environment
· Articulate
· Commercial mindset
· Interested in developing a career in Purchasing and Procurement
· Flexible and able to prioritise.
· Self starter
· High degree of drive and commitment
Desirable
· Knowledge of sales procedures
· Knowledge of multi-vendor contract management
· Knowledge or experience in an MSP/IT environment
Person Specification:
· Promote and live the CSI values; Think Client, Deliver Exceptionally and Excel Together
· Excellent communication skills, both written and verbal
· Professional appearance, well-mannered and a constructive attitude in all work-related matters
· Ability to handle multiple tasks and prioritise work to maintain required productivity levels
· Willingness to research and self-study to keep skills relevant
· Self-motivated, flexible in approach, enthusiastic team player
· Strong rapport and relationship building skills with internal/external customers
· Strong sense of responsibility and accountability, results driven
· Methodical in approach with sound analytical and problem-solving skills, and keen attention to detail
· Enjoys a challenge