Purchasing Assistant

Job Title:

Purchasing Assistant

Department:

Commercial

Reporting To:

Abigail Illingworth

Location:

Remote

Working Hours:

37.5

Travel Required:

Occasional travel to the office

DBS Check Required:

Yes

Version control/date:

1.0

Job Purpose

The Purchasing Assistant is responsible for assisting the Purchasing Manager in carrying out all duties associated with the Purchasing and Sales Support Function.

The primary job responsibilities include:

·       Processing 3rd party and managed service purchase requirements

·       Provide a high level of support in all aspects to the Internal technical and sales teams

·       Maintaining key supplier relationships

Key Accountabilities

·       Liaising with suppliers and the sales team to assist with proposals and procurement of multi-vendor IT requirements

·       Maintaining and delivering accurate order status information to the sales team and end users until fulfilment

·       Invoicing orders and pricing reconciliation, also ensuring accurate documentation and records are kept for audit purposes

·       Handling any supplier, customer or Internal team queries

·       Filing and archiving procurement documentation

·       Using various on line supplier portals and tools to offer discounted pricing and financing options to end users including preparing finance lease quotations

·       Establishing and maintaining Internal hardware and software contracts and subsequent renewals

·       Working closely with Internal teams to maintain the contract renewal and asset database

·       Liaising with suppliers and Internal teams to assist with contract renewal pricing

·       Maintaining and delivering accurate information to Internal teams

·       Monitor and complete contract close, extension or renewal as appropriate

·       Consolidation of contracts and vendor renewals to achieve economies of scale and ease of administration

Skills and Experience:

Essential

·       Able to work accurately in a fast paced environment

·       Articulate

·       Commercial mindset

·       Interested in developing a career in Purchasing and Procurement

·       Flexible and able to prioritise.

·       Self starter

·       High degree of drive and commitment

Desirable  

·       Knowledge of sales procedures

·       Knowledge of multi-vendor contract management

·       Knowledge or experience in an MSP/IT environment

Person Specification:

·       Promote and live the CSI values; Think Client, Deliver Exceptionally and Excel Together

·       Excellent communication skills, both written and verbal

·       Professional appearance, well-mannered and a constructive attitude in all work-related matters

·       Ability to handle multiple tasks and prioritise work to maintain required productivity levels

·       Willingness to research and self-study to keep skills relevant

·       Self-motivated, flexible in approach, enthusiastic team player

·       Strong rapport and relationship building skills with internal/external customers

·       Strong sense of responsibility and accountability, results driven

·       Methodical in approach with sound analytical and problem-solving skills, and keen attention to detail

·       Enjoys a challenge