GLT Administration Assistant

The primary responsibilities will be to:

• Coordinate end of month reconciliations
• Manage and execute procurement processes for the laboratory and main office, ensuring timely acquisition of supplies and services.
• Source and evaluate suppliers, negotiate contracts, and establish beneficial vendor relationships.
• Monitor inventory levels and coordinate with stakeholders to determine procurement needs.
• Prepare and process purchase orders and ensure accuracy of documentation.
• Track and analyze purchasing trends, expenses, and supplier performance.
• Drive between laboratory and office locations as needed to facilitate procurement activities.
• Maintain accurate records of purchases, pricing, and delivery schedules.
• Collaborate with internal teams to understand their requirements and provide procurement support.
• Ensure compliance with company policies, procedures, and relevant regulations.
• Communicate effectively with suppliers and internal stakeholders to resolve issues and ensure smooth procurement operations.
• General site administration support
• Assist in invoicing, purchase orders, processing of contractor timesheets
• Organising rosters and travel arrangements, booking flights etc
• Mobilisation support
• Maintaining site records and registers
• Compiling and updating reports
• Other administrative duties as required
• Motivated and has an eye for detail
• Accurate data entry and can work unsupervised
• Enjoys working in a busy team
• Has flexibility to change roster if required due to site requirements i.e. availability of flights or accommodation over certain weeks.

The position is available on a casual basis.

Skills and experience

• STEM Acumen: Understanding of scientific principles for procurement in technical fields, ability to comprehend technical specifications and requirements, analytical skills for evaluating technical products and services.
• Procurement Skills: Sourcing and vendor evaluation, contract negotiation skills, supply chain management knowledge.
• MS Office Proficiency: Excel for data analysis, Word, and PowerPoint for documentation.
• Interpersonal and Communication: Strong verbal and written communication, relationship building with suppliers and stakeholders, active listening for understanding needs.
• Problem-Solving Abilities: Issue identification and resolution, timely response to supplier challenges, strategic problem-solving approach.
• Team Player Attitude: Collaboration within cross-functional teams, supportive and positive work environment, flexibility, and adaptability to changing priorities.