Project Assistant

Duke Corporate Education (Duke CE) is a premier global provider of leadership solutions, bringing together experienced business and learning experts with a global network of faculty and experience providers to help clients find the right leadership solutions to overcome their challenges and move their organizations forward. Duke CE is known for its unique blend of academic rigor and real-world insight, making them one of the most respected names in corporate education.

Position Summary:

The Project Assistant provides comprehensive administrative support to designated teams, providing data analysis and driving key activities to enable the success of client teams in designing, creating and delivering client learning programs.

Essential Duties and Responsibilities:

• Provide administrative support that enables the assigned team to successfully deliver to client expectations
• Assist with the learning preparation for clients
• Coordinate program logistics including travel arrangements
• Support the preparation and shipping of project and method materials
• Act as a liaison with other departments to resolve day-to-day administrative and operational problems
• Gather, enter and or/update data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the team and provide reports
• Be the point person when working with external vendors, resolving inquiries, assisting with Work Orders and invoicing
• Assisting with capturing time for time spent on projects for Directors
• Perform other job-related duties and responsibilities as assigned

Position Knowledge, Skills and Abilities Required:

• Project Management Skills

• Able to set priorities, organize and manage multiple tasks independently
• Anticipates needs; takes proactive approach to work
• Meets deadlines; manages time effectively
• Strong attention to details; focused on quality
• Ability to coordinate and organize meetings and/or special events

• Relationship Management

• Ability to establish professional and personal credibility with colleagues, clients, faculty and venders; owns relationships
• Strong interpersonal and communication skills

• Learning Mindset

• Open to learning and acquiring new skills
• Willing to observe colleagues and aspires to build a career in project management

• Technical Skills

• Proficient in Microsoft Office Outlook, Excel, Word and PowerPoint
• Experienced in databases and systems. Ability to learn new systems quickly