Leasing Coordinator(east Coast)

Company Summary
EQ Office focuses on all aspects of owning, operating, and managing office communities. While other real estate owners talk about square footage and floor plans, we focus on the experience—how space feels, activates, and performs. At EQ, we partner with business leaders to find, design, and manage balanced workspaces that inspire talent. We’re proud to work hand-in-hand with organizations of all sizes (from Fortune 100 companies to emerging startups) to bring humanity back to the workplace.
For more information, visit us at: www.eqoffice.com.

Job Summary
The Leasing Coordinator is directly responsible for the coordination and support of the lease deal process for the assigned markets. This includes providing reporting and analytical support on each lease deal. This position reports to Vice President – Leasing and is an in-office 5 days a week role.

Essential Job Functions
•  Sends out, processes, and reviews the fully executed lease submission package, including all lease documents to confirm proper documentation and accuracy.
•  Calculates lease commissions, including those for exclusive brokers, tenant representatives, and JV Partners for the appropriate person on the leasing team to approve.
•  Obtains all necessary approvals from the Delegation of Authority.
•  Track all leases/amendments and their documentation including security deposits and letters of credit, from receipt of tenant executed lease/amendment including internal lease execution by EQ Office signatory.
•  Responsible for verifying and adhering to Authorized Signatory protocol for lease execution.
•  Maintains leasing pipeline by coordinating with internal VP-Leasing, Director-Leasing, and 3rd party leasing brokers including gathering data for View The Space for deal economics and deal status updates.
•  Coordinates with property staff to ensure all documents pertaining to tenants are uploaded into the document storage system.
•  Tracks and processes commencement letters as new leases commence in conjunction with property teams.

Responsible for splitting and combining suites either per new lease requirements or in conjunction with a building re-measurement, working directly with the EQ team.
•  Coordinates with Regional Finance Team to determine appropriate lease forecasting action at the suite and deal level, on a monthly and quarterly basis as required.
•   Provides support to the Regional Finance Team during the annual budgeting and monthly forecasting processes including variance analysis and miscellaneous reporting.
•  Provides reporting and analytical support to the Leasing team and Senior Leadership teams as requested.
•  Work closely with in-house attorneys, outside counsel, corporate departments, and field personnel on real estate-related leasing matters.
•  Work alongside Marketing to ensure all property websites have the most up-to-date material.
•  Route, review, process, maintain, and distribute leasing legal documents: Listing Agreements, Commission Agreements, DAS forms, Leases, Amendments, NDAs, Commission Invoices, Legal invoices, etc. once approved by the appropriate person on the leasing team.
•  Support leasing team in the sending out and tracking of ROFOs & ROFRs in addition to the filing of returned notices.
•  Reviews the lease submission package, including the lease documents, to confirm proper documentation.
•  Prepares NPV calculations and compares against approved budget for each deal in View The Space (VTS).
•  Assist in credit reviews of tenant financials.
•  Track receipt of security deposit or letter of credits and monitor receipt of renewal letter of credit in tandem with leasing and amendments getting executed.
•  Ensure all property data, photos, brochures, etc. are uploaded to the EQ Office portfolio website.
•  Work with CoStar on ads.
•  Request and maintain broker lists.
•  Maintain Property lists for leasing team.
•  Gather quarterly market info for board meetings.
•  Provide ad hoc data project/reporting support to the EQ Leasing team: Building lists, Known Vacates, Availability lists/Floor plans, Repositioning ideas, Market data research. Provide printed reports and/or distribute as requested.
•  Support leasing team in additional review of first drafts of new lease documentation and provide comments or changes on material terms and determine if any existing provisions should be deleted in the new subsequent document.
•  Notices received for Option Renewals, Terminations, ROFO and ROFR will be reviewed for accuracy (and timeliness) and thereafter, disseminated to Leasing Team and Property Management prior to processing.
•  Monitor all upcoming Lease Expirations to confirm monthly and quarterly tenant move-outs with Property Management Teams.
•  Monitors all Leases that have Landlord Work requirements to be completed prior to delivery of the premises or another component to commence rent (i.e. gov. approval, permit, CO, etc.).
•  Monitor monthly Options and Terminations within your markets and send out appropriate email to the leasing team with details on upcoming Options and/or Termination Rights, along with automatic Options that will need to be processed monthly.

Competencies
•  Excellent oral and written communication skills are required, as is the ability to interact with all levels of the organization.
•  Ability to analyze financial statements, valuation models, and financial data to assess the performance and value of companies.
•  Thoroughness and precision in analyzing data, preparing reports, and executing transactions accurately.
•  Must be detail oriented and have strong analytical and technical skills.
•  Pro-active, self-starter with the ability to work independently.
•  Willing to “think out of the box” in a fast-paced environment.
•  Exceptional organizational, multitasking, prioritization, and project management skills.
•  Adaptable and flexible.
•  Detail oriented and strong organizational practices.
•  Ability to connect well with people; warm and approachable.
•  Great and effective communicator.
•  Team player, #OneTeam.
•  Reliable, high-level of curiosity.
•  Professional demeanor.
•  Embraces continuous change and opportunities when presented.
•  Experience working across multiple internal teams to resolve issues quickly and effectively.

Qualifications

• A bachelor’s degree in business or related field required and commercial real estate experience is preferred.
• Minimum of 3 years of related experience in lease administration, real estate, or property management.
• Experience with a real estate accounting/management system is a plus.
• Highly proficient in Microsoft Office: Outlook, Excel, PowerPoint, Word.
• Photoshop, Illustrator and CAD preferred.
• Skilled with the VTS platform.Argus and Yardi experience is a plus.

Base Salary Range:  $85,000-$100,000.  This represents the presently-anticipated low and high end of the Company’s base salary range for this position.  Actual base salary range may vary based on various factors, including but not limited to location and experience. 

Benefits:  The Company provides a variety of benefits to employees, including health insurance coverage, retirement savings plan, paid holidays and paid time off (PTO). The additional total direct compensation and benefits described above are subject to the terms and conditions of any governing plans, policies, practices, agreements, or other materials or documents as in effect from time to time, including but not limited to terms and conditions regarding eligibility.

EEO Statement

Our company is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status and or any other legally protected characteristics. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email recruiting@eqoffice.com

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