Job Overview
HighRadius is seeking an exceptional Office Manager to join our Employee Experience Team. You have a customer service oriented mentality and strive to deliver quality work with speed and accuracy.
The Office Manager will set the stage for an exceptional in-office experience, managing everyday office operations, visitor and VIP coordination. The person for this role should be extremely organized, detail oriented, a great company ambassador, and create unique experiences for employees.
Duties and Responsibilities:
Office & Facilities Management
- Executes daily in-office checklist for the optimal employee experience
- Handles all office needs that come up on a daily and weekly basis via quick problem solving
- Must create strong relationships with facility and campus contacts for building management and support
- Manages office construction, furniture, brandings, and supplies with vendors to create an optimal in-office experience
Event Logistic Support
- Support employee and department ZING events on a monthly and quarterly basis to bring the HighRadius culture to life
- Support board and executive onsite meeting coordination, and special event planning that provides an amazing experience for everyone
- Negotiates with vendors for the top option and best price for each event
- Celebrates important milestones and recognition, organizing gifting for events
Visitor Management
- Coordinates and leads VIP and confidential meetings internally and with external guests
- Provides a white glove service to executives, first time visitors, and candidates upon arrival at the office
- Ensures all visitors have their needs met from arrival to departure
Travel and Expense Management
- Arranges complex travel for group visits, company executives, important visitors, and executive candidates, both domestic and international
- Technology savvy in using various calendaring and survey tools for scheduling
Basic Financial Modeling
- Manages a monthly budget for in-office and event needs to ensure we come in at or under budget every month
- Adept at financial modeling and comfortable using MS Excel and Google Sheets for budgeting and financial decisioning
- Scrappy and savvy with money management to maximize the bang for the buck
Qualifications Required
- Bachelor's Degree Required
- Experience in operations, office/facilities management, or event planning/management
- Excellent Program/Project Management skills
- Poised, professional and love to work hard and have fun while doing it
- Resourceful and is creative when solving problems
- Highly adaptable and takes last minute changes like a champ
- Tech savvy and knowledgeable of GSuite Office tools
- Availability to work outside of normal office hours or on weekends if needed
- Ability to work primarily on your feet and on the go
Education & Certification:
- Bachelor’s Degree Required