Supply Chain Specialist

Supply Chain Specialist 

Business Operations

Location: Kitchener, Ontario (Onsite - 29 King Street, East)

Job Type: Full time, permanent

Experience: 3+ years.

Education: Advanced diploma or degree in Business Administration - Supply Chain Management. Or relative experience combined with a supply chain designation.

About the Job:

We are looking for a detail-oriented and passionate Supply Chain Specialist who has a strong desire to be part of a fast scale-up organization. In this role, you will be part of a small operations team and responsible for purchasing, material planning and shipping to over 40 countries. You will be the gatekeeper for everything that enters and exits the company. The role reports directly to the VP of Operations and has a wide range of cross-functional communication and collaboration.

Who you are:

You have a passion for organization and extremely high attention to detail. You enjoy multitasking, which involves a blend of desk work and actively being on your feet. You have experience in at least two of these three areas: Purchasing, Material Planning, and International Logistics. You want to be a part of a thriving small team, and you have great communication and collaboration skills. You’re excited to grow your career in supply chain and operations.

Duties will include:  

Your responsibilities within the department will be split between these key areas:

Material Planning / Purchasing 50%

• Convert sales forecasts into material plans that balance product availability and low inventory.

• Purchase according to the material plans and as business objectives require.

• Build and maintain supplier relationships, and negotiate to optimize total cost ownership.

• Resolve supplier issues in collaboration with Nicoya’s technical teams.

• Ensure returns ‘from customers’ or ‘to suppliers’ are tracked properly in ERP.

• Maintain accurate inventory reporting for both on and off-site manufacturing locations.

• Responsible for updating product details and BOMs as required from new products or product changes in ERP.

• Assist in making and maintaining various manufacturing and supply chain reports.

Logistics 50%

• Preparing the necessary shipping paperwork for small package and LTL shipments of scientific instruments and lab reagents.
• Following up with shipping companies and customs brokers to promptly resolve issues as they arrive arise (mainly FedEx and UPS).
• Accountable for ensuring our products' HS codes are up-to-date and we are in compliance with changing shipping standards and regulations.
• Final packaging and labelling of instruments and consumable products.
• Counting, sorting and inspecting incoming packages to verify receipt against supplier packing slips, then entering information into our inventory management system.
• Being the gatekeeper for anything entering or leaving the facility to ensure it’s tracked according to our processes.
• Collaborate with Marketing for trade show shipments.
• Other tasks as required.

Our ideal candidate has:

• International shipping and receiving experience

• Experience with shipping software applications (2ship, UPS, FedEx, etc.)

• Experience creating commercial invoices, CERS Declarations (B13), TSCA Declarations

• Organized and detail-oriented personality

• A keen eye for quality and process improvements

• Ability to lift 50lbs

• Quick learner

• A proactive and forward-thinking approach to work

• Excellent communication skills both verbal and written

• Strong ability to operate in a dynamic work environment that requires flexibility, multi-tasking, and prioritizing

Bonus to have:

• CSCP designation or similar
• Experience in technologies or life sciences company

About Us:

Nicoya’s mission is to improve human life by helping scientists succeed. We are a fast-paced, rapidly growing company with a worldwide presence based in Kitchener, Ontario. We have a team of world-class engineers, scientists, and designers building disruptive products to help researchers make their next big discovery. Our newest product, Alto, is a scientific instrument for the biotechnology research and drug discovery industry. It provides detailed information on molecular interactions using optical nanosensor technology known as localized surface plasmon resonance (SPR). It is the first SPR instrument on the market to incorporate Digital Microfluidics technology which has disrupted an industry that has been primarily dominated by highly expensive and complex instrumentation. 

Nicoya is an inclusive and equal opportunity employer. If you require an accommodation to participate in the recruitment process, please let us know. We will accommodate your needs as required under applicable legislation. Information related to accommodation requirements will be addressed confidentially. 

In your application, please include your resume along with a cover letter. While we appreciate all applications, only those candidates selected for an interview will be contacted.