Certified Payroll Specialist

Summary:

The Certified Payroll Specialist will be responsible for processing payroll in compliance with federal, state, and local labor laws, including prevailing wage and certified payroll requirements. This role is critical in ensuring accurate and timely payroll reporting, adherence to labor standards, and maintaining audit-ready records for public and private projects.

Essential Duties and Responsibilities:

The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by the business demands. 

Certified Payroll Processing:

• Prepare and process weekly certified payroll reports for public works and prevailing wage projects, ensuring accuracy and compliance with regulations.
• Maintain compliance with the Davis-Bacon Act, local labor codes, and project-specific requirements.
• Completion and submission DAS forms (140, 142).
• Identifying and resolving discrepancies on certified payroll reports with payroll.

Recordkeeping and Reporting:

• Maintain detailed, audit-ready payroll records, including employee wages, deductions, benefits, and tax withholdings.
• Submit certified payroll reports to clients, government agencies, and other stakeholders as required.
• Monitor and update prevailing wage rates and related compliance requirements.

Compliance and Audits:

• Stay updated on changes in payroll laws, prevailing wage requirements, and certified payroll reporting standards.
• Support internal and external payroll audits by providing necessary documentation and ensuring compliance with regulatory guidelines.

Collaboration:

• Provide guidance to project managers and supervisors on certified payroll requirements and compliance.

• Assist employees with payroll-related inquiries and issues, including wage calculations and deductions.

Qualification Requirements:

Experience:

• 2-5 years of payroll processing experience, with a focus on certified payroll and prevailing wage requirements.
• Construction certified payroll experience required.
• Union experience required.
• LCP and DIR experience required.
• Experience in the construction, pipeline, or public works industry is strongly preferred.

Education:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Business Administration, or a related field preferred.

• Certified Payroll Professional (CPP) designation is highly desirable.

Required Skills:

• Strong knowledge of federal, state, and local labor laws, including prevailing wage and certified payroll regulations.

• Proficiency with payroll software (e.g., ADP, QuickBooks, or similar) and Microsoft Office Suite, especially Excel.

• Exceptional attention to detail and accuracy in handling payroll data and calculations.

• Strong organizational and time-management skills, with the ability to meet deadlines under pressure.

• Excellent communication and problem-solving skills.

• Strong knowledge of payroll processes and relevant legal regulations

• Strong math and analytical skills.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to handle or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to sit, stand, and walk. The employee is occasionally required to climb, or balance, and stoop, kneel crouch, or crawl.

The employee occasionally is required to lift and/or move up to 25 pounds and to walk up to ½ mile daily. Specific vision abilities by this job include close vision and distance vision.  

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving mechanical parts; in outside weather conditions and is occasionally exposed to wet and/or humid conditions, and fumes or airborne particles.

The noise level in the work environment is usually moderate.

Note: Nor-Cal Pipeline Services is a drug-smoke and alcohol- free workplace. Drug testing is a requirement for employment.

Nor-Cal Pipeline Services is an Equal Opportunity Employer.