Project Administrator - San Jose

PLANT CONSTRUCTION COMPANY, L.P.
PLANT / ALLISON CORPORATION
Project Administrator

Plant Construction Company, L.P. is an award‐winning general contractor headquartered in San Francisco with an annual volume of approximately $400M. For over 75 years, Plant has been a leader in the construction industry providing preconstruction, construction management, and general contracting services for a wide range of project types including seismic renovation, infrastructure, life sciences, education, office, mixed-use developments, historic structures, hospitality and residential. We are known to consistently deliver quality construction, detailed and accurate estimates, and “high touch” client services for the most complex projects. As a firm of approximately 350 people, Plant is recognized for consistently meeting the standard set by the slogan “The Finest Construction Services, Efficiently Performed, Delivered on Schedule.”

We would like to add to our team to work within the established culture and guidelines of the Company the position of Project Administrator.

Position Title:                          Project Administrator

Reports To:                              Project Administrator Manager

Status:                                     Non-Exempt

Location:                                 San Jose

Required Experience:             3+ years

Salary Range:                          $75,000 to 95,000

Purpose of the Position:

The Project Administrator has a key role in the administration department and is responsible for providing support to construction and project managers by handling paperwork associated with projects as assigned accurately and in a timely manner. We are seeking a dynamic and organized individual to join our team as a Project Administrator for our construction projects in the South Bay area. In addition to overseeing and coordinating various aspects of construction projects, this employee will also be responsible for performing occasional office manager duties to maintain our South Bay office.

Responsibilities and Duties

Project Administrator Duties:

• Editing, proofreading, and finalizing documents
• Setting up and maintaining all files for assigned projects
• Processing purchase orders, submittals and RFIs
• Handling and processing of closeout O&M manuals
• Handling miscellaneous tasks and projects
• Attend monthly department meetings at the main office
• Other duties as assigned

Office Manager Duties

• Overseeing the daily operations of the office, ensuring all tasks are completed efficiently and on time
• Managing office supplies, equipment, and maintenance
• Coordinating and scheduling meetings and appointments
• Handling confidential and sensitive information with utmost discretion
• Managing office budgets and expenses
• Organizing and maintaining office filing systems
• Planning and coordinating office events and activities
• Monitoring and maintaining office security and safety measures
• Liaising with vendors, suppliers, and other external partners

Minimum Skills or Experience Requirements:

• At least 3 years of prior work experience in the construction industry, engineering, architecture, or related business fields preferred
• Accurate typing 60-65 WPM minimum
• Proficient in Windows, Word, Excel, Adobe Acrobat and Outlook
• Working knowledge of Procore, Sage Timberline software, FTP sites and DocuSign preferred
• Excellent analytical, verbal, and written skills
• Excellent organizational skills and demonstrated attention to detail
• Ability to multi-task and prioritize duties efficiently
• Ability to work effectively in a team environment as well as independently
• Ability to work within established policies, procedures, and examples
• Ability to work under pressure with a variety of different personality types
• Reliability, dependability, and flexibility a must

Plant Construction Company L.P. is an Equal Opportunity Employer, offers a competitive salary and benefits package and has an excellent record of employee retention. We promote professional development and career advancement opportunities.