Senior Contracts Specialist

Who We Are At PRIME, a culture of empathy, trust, and belonging are foundational. This is integral in our approach to recruiting, developing, and retaining the best people in the industry. Our growth mindset drives us to embrace challenges and discover what sparks inspiration for creative solutions. PRIME is compelled to keep evolving, and creating new opportunities for those who perform. Our comprehensive services cover the entire lifecycle of a project, capabilities include electrical construction, service and maintenance, underground, utilities services, renewable energy, and low voltage technology solutions.

Recognized as one of Silicon Valley’s Best Places to Work! What You Will Do

• Reports to Contracts Administration Director and provides support to Contracts Director, Project Management Teams and Job Cost Department
• Assist the Contracts Director with reviewing and interpreting contracts; establish and maintain contract records, expedite and track progress in document execution and ensure compliance with contractual terms and conditions.
• Responsible for moving contracts and change orders through the process
• Responsible for updating and maintaining the Contracts Smartsheet.
• Facilitate and communicate with internal customers until agreements are fully executed
• Serve as primary point of contact between the company and the customers for sending and reviewing all agreements
• Work closely with Accounts Payable and Job Cost for billing and credit related issues relating to contracts and bonds
• Compile and maintain all required contractual records and documents in accordance with State and Federal contract requirements and the company’s policies and procedures
• Complete DAS 140, 142 & SF1413 forms
• Obtain and maintain insurance, licensing and bonding as required
• Process prelims
• Interface with external customers, subcontractors, vendors, Accounting and Project Management teams
• Track and follow up with clients for outstanding contract documents
• Filing and scanning all documentation
• Establish and maintain comprehensive records of all correspondence related to contract activity, ensuring accuracy and completeness
• Maintain physical presence onsite and provide assistance to specific groups, managers, and project management teams as needed
• Assist with Audits
• Perform other duties as requested; duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice

What You Will Need to be Successful

• Bachelor’s Degree from 4-year college or university
• 5+ years’ construction industry experience in a role focusing on one or more of the following: Contract Administration, Site or Project Coordination, Purchasing, and Office Administration.
• Experience working within the Construction or Service Industry (Electrical, General Contractor, etc.)
• Proficient in Smartsheet, Docusign, Adobe Acrobat or Blue Beam
• Must have the ability to multi-task, prioritize and take the initiative to provide support/follow-up
• Must be self-motivated, hard-working, performance driven, and reliable
• Knowledge of California Prevailing Wage law – a plus
• Familiarity with Mechanic’s Liens, Prelims, Wrap Ups/OCIP/CCIP