Payroll Specialist

Founded in 1977, S+B James Construction is a thriving Design-Build firm in Southern Oregon.

Our Mission and Vision: To be the most trusted building partner in the communities that we serve.

This is our goal in EVERYTHING that we do. This is how we know we are successful as a company. To reach this, we understand that our relationships are everything. Our relationships with owners, each other, and our community.

In our actions, we commit to:

• Be there for each other
• Support our communities
• Be transparent
• Make things right

We are seeking candidates for full cycle in-house payroll specialist. This is a full-time position.

The payroll specialist is a member of the accounting team that will ensure accurate processing and recording of all company payroll, including union and non-union, on a weekly basis for over 100 employees.

A successful candidate will have a strong payroll background, provide accurate certified payroll reports to various public entities, and work closely with the accounting and operations department to ensure accurate payroll operations.

This position is a vital piece of our company and requires a strong attention to detail and extensive union payroll knowledge including wage scales, prevailing wage, Davis Bacon Act, union fringe reporting, garnishments, and various other tax laws. Strong organizational skills, self-sufficient, maintain a strict level of confidentiality, and being able to maintain composure under stress are very important skills for this position.

Job Responsibilities:

• Weekly, full cycle in-house payroll processing for 100-150 employees

  • Collect, review, and correct timecard data
  • Import data into Sage Timberline, process, and post
  • Ensure accuracy of employee vacation and sick time, benefit deductions, worker’s compensation information, and garnishments
  • Pay weekly multi-state and federal payroll taxes

• Maintain employee information

  • Manage confidential employee documents
  • Onboard and offboard employees
  • Process employee changes including job titles, employee information, rate increases, W-4 withholdings, direct deposits, and 401k deductions

• Prepare and process employee reimbursements

• Ensure accurate completion and filing of all compliance reporting and audits

  • Process certified payrolls accurately on a weekly basis
  • Respond to verification of employment requests within 48 hours
  • I-9 Verifications
  • Union fringe benefits and worker’s compensation
  • W2s and quarterly federal and state filings

• Perform other duties as assigned

Job Skills and Requirements:

• Minimum 3 years of payroll experience required

• Union construction industry experience preferred

• Certified payroll knowledge preferred

• Ability to maintain a strict level of confidentiality required

• Proficient Level of understanding in Microsoft Office Products such as Excel, Word and Microsoft 365 required

• Knowledge of Sage Timberline, Bamboo HR, and hh2 preferred

• Be self-motivated, detail-oriented, and possess strong organizational and time management skills

• Ability to work within a team or independently.

Physical Requirements:

• Frequent standing, walking, and sitting.

• Occasional lifting and carrying up to 40 lbs

• Must be able to work at a computer desk for extended periods of time.

S+B James is an equal opportunity employer.

Compensation:

$60,000-$65,000 yearly depending on experience

Benefits:

• 401K- Company matches up to 4%
• Medical, Dental, Vision, Life, and Short/Long Term Disability Insurance
• Mercy Flights Coverage
• Paid Holidays, Vacations, and Sick time
• Bonus Eligible