Executive Assistant To Chief R&d Officer

Location: Wageningen 

Hybrid 

About the position  

You will be the backbone to our leadership team in R&D. This role is a great opportunity for you to learn and evolve. You will receive mentorship, guidance and support and you will be expected to aid in the company's top priorities.

• Task and Time Management- You will assist the Chief R&D Officer and R&D directors with daily administrative duties. Record all tasks assigned and committed to in meetings and emails, prioritize tasks to meet deadlines, consistently stay up to date and communicate priorities and urgency effectively. Provide secretarial services in meetings, coordinate the agenda, prepare materials and follow up on assigned action items. Maintain physical and electronic files, arrange logistics for events, visitors, organize conferences, manage expense reports.  
• Calendar Management – You will manage the Chief R&D Officer’s time with confidence and sound judgement, maintain and update schedule amid rapid changes and competing priorities and ensure all meetings / travel plans are set up for success.  
• Communication – You will serve as the primary point of contact between executives and internal/external clients, including global Upfield teams. Act as a liaison, both internally and externally, always maintaining a sense of professionalism and collaboration and ensuring tasks are completed seamlessly.  
• Prepare, organize, track and route high priority documents, reports and presentations – You will review all materials for Chief R&D Officer approval (e.g. contracts, agreements, purchase and payment orders) to ensure completeness, use of accurate forms, proper formatting and compliance with all policies, processes and representation authorizations.  
• Special projects – You will make things move quickly and pop up regularly at Upfield. Oversee special projects and perform tasks as assigned.  

In addition, you will provide selected support to some of the R&D directors in their daily admin (financial) duties, calendar management and support in team meetings. Here you closely work together with the team management assistant that provides support to the other R&D directors. 

You have at least 3-6 years of experience in similar position(s) in a fast-paced business environment. You are highly proficient in Microsoft Suite (i.e. advanced features of MS Word, Excel, PowerPoint). Outstanding written and verbal communication skills. You possess good attention to detail and the ability to multitask, with agile experience and you are ready for a fast paced dynamic environment where no day will be the same. 

If this position sounds interesting, please hit the apply button now! If you have additional questions, you can send myself, Elif Kocoglu a Whatsapp message on +31615472665. The deadline to apply is the 30th of May.

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