Proposal Coordinator

Proposal Coordinator

Location: Ottawa, ON • Category: Full-time Permanent • Job Type: Hybrid

Headquartered in Ottawa, the key to Welch’s success is continually evolving to meet the needs of our employees, clients and the marketplace.  With a full suite of professional services, ranging from traditional assurance to expert business advisory, our clients respect and value the firm’s expertise and commitment to exceptional service. Our clientele is as varied as the economic landscape, ranging from start-ups to large, multi-divisional privately-held companies, not-for- profit organizations and public sector entities. Supporting that client facing business is a diverse group of administrative departments.

Established in 1918, Welch evolved from a single office to the largest locally-owned and operated firm in the region. Welch ranks as the 14th largest accounting firm in Canada and continues to grow.  With that growth we need to add motivated people to support our various departments from finance, administration, marketing and IT.

Grounded in our values of care, impact and empower, we are focused on creating a diverse and inclusive environment and supporting our surrounding communities.  It is our people that enable Welch LLP to wonderful place to build your career.

  

 About the Opportunity

As a Proposal Coordinator, you will be responsible for managing, designing, editing and finalizing business proposals for both private sector and federal government. 

Duties and Responsibilities

• Reviewing and searching for bids online

• Tracking and filing all Request for Proposals

• Preparing, responding to and following-up on correspondence

• Reading the Request for Proposal in detail and determining its requirements

• Reviewing and formatting résumés as required from the Partners, and maintaining a database of suitable resources

• Coordinating with the marketing team to identify resources related to proposals

• Compiling, editing, and writing standard proposal components in adherence to requirements; compiling disparate content elements from a distributed group of authors into a cohesive and responsive proposal document

• Effectively communicating with Partners and staff involved, as well as other stakeholders

• Scanning and monitoring standing offer and other procurement vehicles of senior level governments in order to maximize and maintain access for the firm

• Reporting on proposal metrics as required

• Providing support in the preparation of proposal submissions

• Providing Quality Assurance by reviewing all contents of the proposal’s final submission and making suggestions for improvement

• Ensuring a timely delivery of final proposal and tracking its receipt

• Maintaining proposal reference material from past Requests for Proposal

• Reviewing and providing recommendations for continuous improvement of proposal procedures, guidelines and templates

• Work with internal stakeholders and clients to obtain testimonials

Qualifications

• University degree or college diploma in communications or related field
• 2-3 years of relevant proposal experience is required
• Experience working on federal government proposals would be considered an asset
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook); strong MS Word skills is required
• Knowledge of Adobe InDesign would be an asset
• Outstanding organizational skills with meticulous attention to detail
• Strong proofreading skills
• Ability to manage multiple projects and competing deadlines in a fast-paced environment
• Exceptional written and verbal communication skills in English (bilingualism in French would be an asset)
• Ability to work independently and as part of a team

If you are interested in a great career opportunity with a growing, flexible and dynamic organization, please apply!

Welch LLP welcomes and encourages applications from people with disabilities. If you require accommodation during any stage of the recruitment process, please indicate this in your application.

W**e thank all applicants for their interest but only those selected for an interview will be contacted.