Legal Administrative Assistant

WR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With eight offices in four time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration service providers worldwide with over 40 attorneys and 150 immigration professionals working out of offices in Boston, Denver, Los Angeles, New York, Oakland, San Francisco, Santa Monica, and Shanghai.

The Legal Administrative Assistant is an integral part of the administrative team, providing critical in-office support for multiple attorneys and legal teams. Responsibilities vary from day to day, with an emphasis placed on printing, organizing, packaging, and sending case filings and other correspondence to applicable government entities and/or clients. 

This is a full-time, in-person position headquartered at WR's Santa Monica office. Work hours for this role are Monday - Friday from 9:00am - 5:30pm.

Legal Administrative Assistant Responsibilities:

• Supporting administrative and legal team members to maintain steady workflow for file production, including printing, copying, and scanning documents

• Cross-training and covering for other members of the administrative team when needed

• Providing support to Office Administrator with opening, sorting, scanning, and distributing mail received daily

• Preparing and sending FedEx, courier, and mail shipments

• Assisting with specific projects, such as archiving, on an as-needed basis

• Working on additional administrative and billing projects as needed

Requirements:

• Bachelor’s degree with strong academic record or equivalent experience

• Customer service experience preferred, not required

• Strong writing skills, with an emphasis on email correspondence in a professional setting

• Strong attention to detail and organization skills

• Discretion and ability to work independently

• Ability to manage competing priorities in a fast-paced work environment

• Ability to respond to email requests quickly and effectively

• Proficiency with Microsoft Office Suite, especially Outlook, Work, Excel, and PowerPoint

• Professional demeanor

WR Immigration is committed to creating, fostering, and preserving an inclusive environment. We support our team members from all nations and backgrounds to achieve their goals and build a life of their dreams. We recognize that our team members bring different talents, skills, and experiences and their contributions are valuable for our clients and our firm. We believe that it is our responsibility to create an inclusive and respectful workplace that inspires excellence and compassion.

All applicants must include a resume and cover letter to be considered for the position.