Finance Manager

ABOUT THE ROLE:   We are looking for a rock star business manager to join our growing Finance team working with PR professionals on various projects. The Finance Manager will report to the Finance Director and will support the team in day-to-day financial operations, business management and preparation of financial reports. The person in this role will work cross functionally to drive results. This is an exciting opportunity to work in a fun and exciting environment for a fast-paced company in the PR industry. The ideal candidate will be self-motivated with a strong desire to learn and execute tasks and strong financial acumen. We are looking for someone with the confidence to work with team members at all levels and a with a fearlessness that embodies Zeno Group. 

RESPONSIBILITIES:

• Assist Finance Team and account staff with time, expense and purchase order support on a monthly basis.
• Assist in special projects as assigned.
• Assist with development of internal budgets, forecasts and projections.
• Assist with monthly P&L forecasting and budgeting support.
• Calculate and project monthly revenues based on active contracts and client billings.
• Coordinate data collection for client audits.
• Distribute aged receivables reports to management; assist in collecting commentary and liaise with Accounts Receivable.
• Identify pain points within the project network and proactively lead training and development to build efficiencies.
• Maintain and assist in the preparation of client contracts, as needed.
• Manage monthly billing process and deliverables– liaise between account staff and billing department, review and manage billing reports, and ensure billing deadlines are met.
• Ownership of GFS system responsibilities including, not limited to client/project set up, contract requests, service orders, MTRs, proformas, POs, time and expense management, project closing, etc.
• Ownership of NY subscriptions/tools tracking and management.
• Partner with Project Manager to prepare client budgets and staffing in line with statements of work.
• Prepare and/or review management reporting and flag issues.
• Review missing time reports weekly and follow up with delinquencies.
• Review monthly fee and expense details – pull back up as needed and ensure proper coding of expenses.
• Run financial queries upon staff request.
• Support client and project set up process and ensure proper project maintenance.
• Support the department by maintaining files, contracts and other relevant documentation.
• Take responsibility for personal growth and development using available resources such as on-the-job training, coaching and mentoring programs.

QUALIFICATIONS:

• 5+ years of work experience.
• Attention to detail, following through on multiple projects and handling various tasks, in a fast-paced environment.
• Bachelor’s degree in Finance or Accounting preferred, or business degree.
• Proficiency in Microsoft Excel.
• Strong time management skills.
• Well organized with excellent written, oral and interpersonal communication skills.

PREFERRED QUALIFICATIONS:

• Accuracy in data entry, query and report extraction.
• Commit to continuous learning to improve tactical skills, including online and on-the-job training.
• Demonstrate behaviors consistent with Zeno’s values, Code of Ethics and Business Conduct.
• Strong excel skills and/or a desire to sharpen current skills.
• Strong organization skills: maintaining files, contracts, invoices, scopes of work, tracking documents and other relevant documentation.