People And Culture Manager

We are currently hiring a People and Culture Manager. The People and Culture Manager is responsible for managing the department’s initiatives, budgets, and workload. This position will ensure we have a fair and productive workplace where everyone works to realize our established company goals. This role champions the company’s values and vision, playing a key role in shaping and maintaining a thriving organizational culture aligned with strategic goals. This role reports directly to the Director of People and Culture.

At Fast + Epp, our core purpose is to advance structural design and propel architectural imagination. We strive to manifest this core purpose in the designs we produce, the community we have created in our company culture, and the professional development we provide for our staff and their careers. We’re looking for people who approach problems with a sense of curiosity and are not afraid to ask, “Is there a better way to do this?” We want people who will bring diverse experiences and viewpoints to our team, those who love to collaborate with others and understand they have something to learn from everyone they meet. We’re searching for individuals who are honest, reliable, and good listeners. If you work with us, we want you to stretch your limits while still ensuring you maintain healthy habits, relationships, and other interests. If this sounds like the career path for you, we encourage you to apply! 

Primary Responsibilities:

• Collaborate with the Director of People & Culture to enhance the organization’s objectives by planning, implementing, and evaluating employee relations, policies, programs, and best practices.

• Manage job development, including developing job descriptions, conducting compensation analysis, and making salary and position recommendations.

• Facilitate full cycle recruitment efforts with staff: recruitment strategies, role-based testing and evaluations, and interviewing; performing initial candidate screening; counselling managers on candidate selection.

• Oversee and implement office procedures, policies, workplace communication, developing HR procedures to support department efficiency and company-wide HR acumen.

• Act as a trusted advisor to management and staff on employee relations, providing guidance and resolution strategies for workplace issues; manages the progressive discipline process, including verbal and written warnings, up to and including terminations

• Identify legal requirements and government reporting regulations affecting human resources functions to ensure that policies, procedures, and reporting compliance. Seeking legal guidance when necessary.

• Administer employee benefits, enrollments, updates, and terminations, ensuring precise and timely processing throughout the entire benefits cycle.

• Oversee and manage the People & Culture team members, fostering their professional growth and creating a culture of trust and confidence, delegating tasks effectively.

• Advise the Health and Safety Committee on HR-related compliance including Injury/Incident reporting, WSIB compliance, participating in monthly safety meetings and helping to educate and inform employees on safety topics and initiatives.

• Support managers in planning, monitoring, and evaluating employee performance by training managers on effective coaching and disciplinary practices, while addressing and resolving employee grievances in a fair and timely manner.

• Manage and administer employee feedback engagement through Lattice. This includes overall employee feedback, ensuring 1:1 meetings are occurring, ensuring Lattice ‘Grow’ is implemented for all staff, and utilizing this platform during performance reviews.

• Manage and assist with our payroll and onboarding system through BambooHR.

• Manage our Human Resources Information System (HRIS) records and ensure data accuracy.

• Assist with planning and managing the People & Culture budget.

• Actively participate in and promote workplace culture events, setting an example of enthusiasm and engagement and always modeling the company values.

How you fit into the team:

• Report directly to the Director of People & Culture.

• Pro-active partnership with all Directors and Leadership, spanning the employee lifecycle.

What you bring to the table:

• Minimum 6 years’ experience in Human Resources

• Minimum of 1 years’ experience as a people manager

• Bachelor’s degree in HR, Business or Psychology

• CPHR designation

• Knowledge of employment law in professional services in both Canada and the USA

• Empathetic understanding of employee concerns and a trusted advisor to leadership on navigating all levels of employee relations

• Excellent communication skills and leadership aptitude

• Outstanding organizations skills and meticulous attention to detail and accuracy

• Experience in developing, facilitating and creating an equitable, diverse and inclusive work environment

• Proven experience training managers and key stakeholders on HR programs, procedures and policies (performance management, compensation, feedback, etc.)

• Experience in Lattice, BambooHR, Beneva, or similar software for HR administration

• Must have a valid Passport

• This role will travel throughout Canada and the USA from time to time

Why work for Fast + Epp?

At Fast + Epp, we strive to be more than a stereotypical engineering company.  We are also a collection of musicians, volunteers, amateur athletes, artists, parents and community members. We build our workplace culture through frequent socials, in-house soccer and softball teams, relay triathlon teams, weekly group hiking nights, and informal pub nights, to name a few.   Our workdays are flexible and fit with our lives outside of the office. As we continue to grow, we are committed to preserving our “design studio” atmosphere by encouraging our staff to be creative and forward thinking in all that they do.

• Work for an industry leader and contribute to exciting and challenging projects
• We want everyone at Fast + Epp to grow as professionals – whether you’re an engineer, drafter, or part of our administrative team. We are continually looking for ways to mentor you inside our company and to support continued learning outside the office, including courses, conferences, exam preparation, and membership in professional organizations. We realize one size does not fit all. At Fast + Epp, you’re encouraged to envision a professional development plan that fits your role and career goals – we will do our best to support you in reaching the next milestone. We invest in your professional development, with offered tuition support/assistance
• Flexible working hours with the ability to utilize “Flex Time” for additional paid time off
• Remote working environment
• Annual company profitability and discretionary bonuses
• Office closure between Christmas + New Year’s Day
• Positive and collegial team and working atmosphere with fun social events!
• Extended Health & Dental Plan, Health Spending Account, and RRSP Matching
• Transit subsidy