Office Manager & Executive Assistant

YOUR ROLE:

• As an Office Manager & Executive Assistant you will join a dynamic team with a diverse range of responsibilities. Your role will involve handling daily office operations, supporting employees with various administrative inquiries, assisting the SiteGround executive team, arranging business travels, and contributing to the organization of employee-related events. You will serve as a liaison between departments, ensuring a positive work environment at one of Bulgaria's most awarded companies for Best Employer.

• Important: This is an on-site position with the option to work from home occasionally.

YOUR RESPONSIBILITIES:

• Daily Office Management:

• Handle daily office operations to ensure a smooth and efficient workplace;

• Communicate daily with suppliers, vendors, partners, and visitors;

• Assistance to the Executive Management:

• Deliver top-notch support to our executive team, ensuring seamless daily operations;

• Manage complex calendars and handle scheduling with precision;

• Administrative Support:

• Assist SiteGround employees with a variety of administrative inquiries and tasks;

• Ensure the proper application of additional benefits for staff (social, health, travel insurance, SiteGround company gifts, corporate gifts, etc.);

• Handle cash operations following accounting procedures. Prepare documents for cash flow;

• Travel Coordination:

• Arrange all aspects of business travel (Bulgaria and abroad), including flights, accommodation, and ground transportation with a focus on high-quality standards and logistical efficiency;

• Ensure all travel needs are met seamlessly;

• Event Planning:

• Participate in the organization of employee-related initiatives and events to foster a positive and engaging work culture.

OUR EXPECTATIONS:

• Fluent English - B2/C1 (written and spoken);
• At least 2 years of previous experience as an Office Manager, Executive Assistant, Administrative Assistant, Event Manager or similar;
• Experience in organizing business trips (Bulgaria and abroad);
• Strong organizational and communication skills;
• Excellent knowledge of Microsoft Office Suite and Google Workspace;
• Precision and accuracy in the performance of assigned tasks;
• Proactive and positive attitude.

WHAT WE OFFER:

• Competitive salary with achievement bonus;
• Premium Health Insurance plan;
• Employee Assistance program;
• Free company restaurant with our own chef team;
• Free access to our in-office gym with professional instructors (including Table tennis, Yoga, Pilates, HIIT, Prama classes and more);
• Multisport or CoolFit card;
• Additional days off for long service and volunteering;
• Reduced working hours every Friday.